HR Coordinator - Intake

The Caputo Group; Medford (OR); On-site; USD 20,457 - 29,136; Full time

Job summary

The Caputo Group in Medford, Oregon is seeking a proactive and skilled HR Coordinator - Intake to manage employee onboarding and offboarding. The ideal candidate will have two years of experience in HR compliance and onboarding, with knowledge of multi-state regulations and experience with E-Verify. This full-time position requires proficiency in the Microsoft Office Suite and offers competitive compensation starting from $18 per hour, based on experience.

Qualifications

• At least two years of onboarding/compliance-based HR functional work.
• Experience overseeing unemployment benefits and garnishments preferred.
• Demonstrated ability to work well with a diverse team.

Responsibilities

• Work with partners to complete, audit, approve, and onboard new hires.
• Maintain and update employee files across multiple systems accurately.
• Advise on regulatory hiring practices and correct errors.

Skills

Onboarding compliance

Human resources coordination

Communication

Regulatory knowledge

Experience with E-Verify

Spanish speaking

Tools

Microsoft Office Suite

Job description

HR COORDINATOR - INTAKE

The Caputo Group is a local, family‑owned, professional employment organization (PEO) that provides human resources support services to our clients nationwide. We are looking for a skilled HR Coordinator who loves to think outside of the box and innovate! This is the perfect opportunity for someone who is looking to grow and expand their skillset at a company that values loyalty and friendliness.

Our unique mix of clients keeps us on our toes every day with unique challenges. We are looking for a flexible multi‑tasker who is experienced, resourceful, and extremely proficient with auditing and maintaining employee files, working to approve a steady flow of new hires, and filing all regulatory onboarding, garnishment, and UI tasks and paperwork. A sense of humor is a must; please be ready to come to work as you are and welcome others who do the same.

The HR Coordinator – Intake is a clerical position responsible for coordinating and managing employee onboarding and off‑boarding activities across multiple HR systems, in collaboration with internal and external clients and employees. This position requires a high level of accuracy in handling, auditing, completing, maintaining, and filing local, federal, and state mandatory activities for employees, including verifying employment eligibility for varying states. The HR Coordinator – Intake is responsible for responding to and maintaining garnishments, and unemployment claim requests are filed and forwarded to all necessary parties. This position requires adherence to strict rules regarding the treatment of personal protected information.

• Position: Full‑time
• Hours: 40 Hours Per Week
• Compensation: $18+ DOE
• Department: Human Resources
• Start Date: ASAP

Job Duties:

• Working collaboratively and directly with internal business partners, external business partners and employees to complete, audit, approve and onboard new hires.
• Maintaining and updating employee files and information across multiple file systems, physical and digital with a high degree of accuracy.
• Advising and educating internal and external business partners on regulatory hiring practices in a polite and professional manner. Working with current employees to correct errors as they are found through auditing.
• Proactively seeking up‑to‑date regulatory hiring information to keep our onboarding operations current and compliant across multiple client states of operation.
• Providing appropriate guidance in completion of, auditing, and filing of W4 forms, I-9 forms, I-9 support documents, and all mandatory or proprietary onboarding documents for multiple clients in varying states.
• Receiving, auditing, completing, and submitting unemployment claims in collaboration with multiple state agencies.
• Working collaboratively across departments to receive, file and communicate necessary garnishments, including child support payments, for submittal to Payroll.
• Other duties as assigned.

Qualifications:

• At least two years of onboarding / compliance‑based HR functional work.
• Experience overseeing unemployment benefits and garnishments preferred.
• Experience with E‑Verify, Business Services Online – Social Security and employment eligibility verification a plus.
• Demonstrated ability to work well with a diverse team.
• Ability to communicate effectively with external and internal personnel utilizing various communication channels.
• Knowledge of multi‑state and federal employment regulations a plus.
• Spanish speaker preferred.

Ability To:

• Read, comprehend, and follow oral and written instruction.
• Learn the operation of standard office equipment and develop speed and accuracy.
• Operate in the Microsoft Office Suite including Excel, Word, Outlook and Teams.
• Attend work as scheduled and/or required.
• The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle, or feel, and to stand, walk, reach, bend or lift up to 20 pounds.