Human Resources Coordinator

Vaco; Tustin (CA); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented HR Coordinator to support a dynamic HR team in Tustin, CA. This full-time, on-site role is perfect for a professional with 3-5 years of HR experience who thrives in a collaborative environment. You will provide essential support across various HR functions, manage employee records, and assist in preparing presentations and tracking metrics. Join a forward-thinking organization that values diversity and offers opportunities for professional growth, all while contributing to a workforce of approximately 3,000 employees.

Benefits

Medical Benefits

Dental Benefits

Vision Benefits

401(k) Retirement Plan

Discretionary Bonuses

Qualifications

• 3-5 years of HR experience in coordination or operations.
• Proficient in Microsoft Office, especially Excel.
• Familiarity with HRIS platforms is essential.

Responsibilities

• Support HR functions including onboarding, payroll, and employee relations.
• Manage employee records and validate I-9 verification.
• Create reports and assist in tracking HR metrics.

Skills

HR Coordination

Microsoft Office Suite

Advanced Excel Skills

HRIS Platforms

Communication Skills

Attention to Detail

Time Management

Education

Bachelor's Degree in Human Resources or related field

Tools

SuccessFactors

Job description

HR Coordinator
Location: On-site in Tustin, CA
Recruiting Partner: Vaco

Vaco is partnering with a leading distributor to recruit an experienced HR Coordinator. This full-time, on-site role supports the field HR team and a workforce of approximately 3,000 California-based employees. We're seeking a detail-oriented and resourceful professional with 3-5 years of HR experience who is eager to grow within a dynamic and collaborative environment.

Key Responsibilities:

• Provide support across HR functions including onboarding, benefits, payroll, employee relations, compliance, and recruiting.

• Manage and validate employee records, including I-9 verification and data entry in HRIS (SuccessFactors or similar).

• Create and interpret reports, draft correspondence, and support documentation needs.

• Respond to employee inquiries, manage mailings, and fulfill record requests.

• Assist in preparing presentations, tracking HR metrics, and coordinating with team members on key initiatives.

Requirements:

• 3-5 years of experience in HR coordination, HR operations, or a similar role.

• Proficient in Microsoft Office Suite; advanced Excel skills strongly preferred.

• Familiarity with HRIS platforms (SuccessFactors or equivalent).

• Strong communication and interpersonal skills.

• High attention to detail, ability to prioritize, and strong time management.

• Proven discretion and professionalism in handling sensitive information.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.