Human Resources Coordinator

Indiana University; South Bend (IN); On-site; USD 40,000 - 45,000; Full time

Job summary

An established industry player seeks a dynamic HR professional to join their comprehensive human resources team. This role involves managing various administrative tasks, from recruitment and onboarding to maintaining employee records and supporting HR initiatives. You will play a pivotal role in ensuring a smooth transition for new hires, coordinating employee training, and contributing to a positive workplace culture. With a focus on employee development and satisfaction, this position offers a chance to make a meaningful impact within a forward-thinking university environment.

Benefits

Comprehensive Medical and Dental Insurance

Health Savings Account

Flexible Spending Accounts

Generous Paid Time Off

Tuition Subsidy for Employees

Paid Leave for New Parents

Employee Assistance Program

10 Paid Holidays

Paid Winter Break

Retirement Plan with Contributions

Qualifications

• 3 years of HR experience required, preferably in a university setting.
• Experience with Microsoft Office Suite is essential.

Responsibilities

• Manage job postings, screening applications, and scheduling interviews.
• Oversee new employee paperwork and orientation processes.
• Coordinate employee training programs and maintain HR records.

Skills

Customer Service Skills

Interpersonal Skills

Microsoft Office Suite

HRIS Systems

Written Communication Skills

Multi-tasking Abilities

Education

High School Diploma or Equivalent

Bachelor's Degree in Human Resources or Related Field

Job description

Indiana University South Bend is a premier comprehensive public university serving North Central Indiana. The Office of Human Resources is dedicated to embracing change and maximizing the potential of our greatest asset our employees.

Job Summary

Indiana University South Bend seeks a dynamic, results-oriented HR professional to manage various administrative and operational tasks within the campus human resources department.
Department-Specific Responsibilities

• Assists with job postings, screening applications, scheduling interviews, and coordinating hiring processes.
• Oversees new employee paperwork, orientation, and ensuring a smooth transition.
• Updates and maintain employee records, both physical and digital, in HRIS systems.
• Assists with the enrollment, updates, and administration of employee benefits plans.
• Coordinates and delivers employee training programs.
• Supports all other HR projects and initiatives as needed.

General Responsibilities

• Coordinates, processes, verifies, and maintains HR related work, which may include but not limited to: recruitment, training, benefits, employee relations, performance evaluations, classifications, I-9s and employee leaves of absences.
• Researches and analyzes HR related topics to help assist in resolving issues and/or creating solutions.
• Creates, compiles, prepares, and analyzes reports and documents for HR related activities.
• Performs and may coordinate data entry for processing transactions and maintaining and keeping information current for candidates, employees and/or retirees on a variety of HR issues
• Provides administrative and related support to other HR staff.
• Supports and maintains HR programs and events; maintains up-to-date records of actions, decisions, and time frames.
• Maintains high standards of confidentiality of all employee records and documents.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION
Required

• High school diploma or equivalent (such as HSED or GED)

Preferred

• Bachelor's degree in Human Resources, Business, related field

WORK EXPERIENCE
Required

• 3 years HR related experience plus advanced experience with Microsoft Office Suite products.

SKILLS
Required

• Demonstrates customer service skills
• Effective interpersonal skills
• Ability to simultaneously handle multiple priorities
• Friendly and service-oriented
• Highly thorough and dependable
• Demonstrates written communication skills
• Experience utilizing HRIS systems
• Ability to work on multiple projects simultaneously, prioritize conflicting assignments and maintain focus on project completion

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

South Bend, Indiana

Advertised Salary

$40,000 - $45,000 per year

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification

Career Level: Mastery
FLSA: Nonexempt
Job Function: Human Resources
Job Family: HR Generalist/HRBP
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.