Human Resources Coordinator

ASSOCIATED RECREATION COUNCIL; Seattle (WA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

FSA

Dependent Care Account

Student loan assistance

PTO 15 days

Holiday pay

Transit benefits

401k

Job summary

ASSOCIATED RECREATION COUNCIL (ARC) is seeking a Human Resources Coordinator to support recruitment and onboarding operations at our Seattle office. You will handle pre-hire steps, serve as primary contact for new hires, and ensure accurate onboarding in line with federal and state standards.

The role is full-time onsite in Seattle, with occasional evenings or weekends as needed. You will use Paycom ATS, assist with licensing compliance, and maintain employee files while collaborating across

Qualifications

• 1+ year in HR or Recruiting support
• Degree preferred: Associate or Bachelor's (aPHR/PHR optional)
• Familiarity with HR and recruiting concepts
• Ability to plan and execute with good judgment
• Commitment to equity and reducing onboarding barriers
• Strong administrative skills with MS Office

Responsibilities

• Provide administrative support for pre-hire and onboarding processes
• Coordinate recruitment tasks: job postings, resumes, prescreening, interviews
• Serve as primary contact for new hires from offer to start
• Manage candidate data in Paycom ATS and support self-onboarding
• Process new hire/rehire paperwork and maintain compliant files
• Maintain onboarding docs and tracking sheets in Paycom
• Schedule orientations and trainings for new hires
• Conduct background, motor vehicle, and reference checks
• Ensure form accuracy: I-9, W-4, and authorization docs
• Support DCYF licensing compliance with HR Generalist
• Coordinate onboarding tools and track organizational property
• Communicate onboarding status to hiring managers
• Assist HRIS maintenance and audits
• Build relationships with internal teams and external partners
• Stay updated on employment laws and HR best practices
• Participate in HR trainings and process improvement
• Perform other duties as assigned

Skills

HR knowledge

Microsoft Office

Communication

Confidentiality

Collaboration

Problem solving

Judgment & planning

Education

Associate or Bachelor's degree

aPHR or PHR preferred

Tools

Paycom ATS

Paycom

Form I-9

W-4

Microsoft Office

Job description

The Human Resources Coordinator supports ARC’s recruitment and onboarding operations by handling key administrative steps, acting as a primary contact for new hires, and ensuring pre-hire and onboarding requirements are completed accurately and in line with federal and state standards.

Location and Schedule

Seattle, WA (Onsite)

Work is based at 300 Elliott Ave W, Ste 100, Seattle, WA 98119.

This is a full-time role. Standard hours are Monday through Friday, with occasional evening or weekend work as needed based on organizational requirements.

Travel may be required occasionally to ARC-supported community centers.

Pay and Start Date

Proposed start date: Beginning of November 2026

Hourly pay range: USD 28 - 33 per hour (full pay range: $28.85 - $33.65/hr).

Key Responsibilities

• Provide administrative support for all pre-hire and onboarding processes
• Assist recruitment activities such as job postings, resume review, prescreening, and interview coordination
• Serve as the primary point of contact for new hires from offer acceptance through clearance to start
• Enter and manage candidate information in the Paycom ATS and facilitate self-onboarding
• Process new hire and rehire paperwork to maintain compliant, accurate employee files
• Maintain onboarding documentation and tracking sheets in Paycom
• Schedule and assign orientations and required new hire trainings
• Conduct background, motor vehicle, and reference checks
• Follow up on missing documents and support timely completion of onboarding requirements
• Ensure onboarding form accuracy, including Form I-9, W-4, and authorization documents
• Partner with the HR Generalist to support DCYF licensing compliance
• Coordinate onboarding tools and track assigned organizational property
• Communicate onboarding status and clearance-to-work updates to hiring managers
• Support HRIS maintenance through record updates, employee changes, and compliance audits
• Audit employee files for completeness and resolve missing information
• Build and maintain collaborative relationships with internal teams and external partners
• Stay current on employment laws and HR best practices
• Participate in training and HR team meetings to support process improvement
• Perform other duties as assigned

Required Qualifications

• At least one year of Human Resource Assistant or Recruiting Assistant experience
• Associate’s or bachelor’s degree strongly desired; aPHR or PHR preferred
• Familiarity with standard HR and recruiting concepts and practices
• Ability to use judgment and experience to plan and accomplish goals
• Commitment to equity, fairness, impartiality, and reducing barriers through onboarding practices
• Strong administrative skills and proficiency with Microsoft Office
• Ability to establish collaborative working relationships with diverse groups
• Knowledge of employment law and HR best practices
• High level of confidentiality and professionalism
• Ability to work effectively with individuals at all organizational levels
• Creativity and flexibility in problem-solving

Tools and Systems

• Paycom ATS
• Paycom
• Microsoft Office
• Form I-9
• W-4

Benefits

• 100% employer paid premiums for employees’ medical, dental, vision, and basic life insurance
• Flexible Spending Account (FSA) and Dependent Care Account
• Employer Student Loan Contribution
• ARC Sick & Safe (sick), accrual rate: one hour for every 30 hours worked
• Paid Time Off (vacation) up to 15 days per year
• Holiday Pay
• 1 paid Floating Holiday annually
• Transit Contribution Plan
• Employee Assistance Program
• 401k Retirement Plan
• Voluntary/Supplemental benefits through payroll deduction: Accident, Cancer Assist, Critical Illness, Supplements Life

Work Environment and Physical Demands

This role operates in a professional office environment and routinely uses standard office equipment including computers, phones, printers, scanners, and photocopiers.

• Regularly required to talk and hear
• Frequently required to stand, walk, use hands to type or handle materials, and reach with hands and arms

EEO and ADA

ARC is an Equal Opportunity employer and values diverse perspectives and life experiences. Applicants are considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, caste, or gender identity.

Reasonable accommodations are available upon request during the application and hiring process.