Human Resources Coordinator

Ultimate Staffing; San Francisco (CA); Hybrid; USD 32,000 - 45,000; Full time

Job summary

Ultimate Staffing in San Francisco is seeking a detail-oriented HR Administrative Support professional to join the People Operations team on a hybrid schedule. This temporary role lasts for about three months and offers compensation of up to $28 per hour.

You will process staff status changes, generate standard and ad-hoc reports, maintain employee records, assist with onboarding and wellness programs, and help ensure compliance with federal and local employment laws.

Qualifications

• Supports HR with administrative tasks including staff status changes.
• Generates standard and ad-hoc HR reports.
• Ensures compliance with federal, state and local employment laws.

Responsibilities

• Supports the People Operations Department with complex administrative tasks.
• Coordinates health screenings with vendors and wellness programs.
• Maintains employee records and accuracy of details.
• Plans and supports company-wide information meetings and onboarding.
• Performs record audits and mandatory reports, e.g., EEO1 filings.
• Maintains knowledge of employment laws and compliance.
• May assist with benefits administration.
• Back-up support for People Coordinators.

Job description

M-F 8:00 AM - 4:30 PM Hybrid in San Francisco

Salary up to $28/ hour

Temp for 3 months - may get extended depending on workload

Works independently within established procedures. Provides administrative support to the People Operations team members in all areas of the HR function. Processes and files employee records, generates standard and ad-hoc reports, compiles statistics for various HR management reports. Coordinates various HR-related programs and events. Champions the organization's core values and strategic commitment to attract, retain, advance, and support a broadly diverse workforce of the highest level of excellence that thrives in an inclusive, equitable, and just workplace culture. Serves as a key point of contact for staff and supervisors across the organization.

ROLES AND RESPONSIBILITIES

• Supports the People Operations Department with complex and specialized administrative tasks, including processing of staff status changes, managing/overseeing and tracking records, generating reports, providing guidance to staff on HR policies and processes, upkeeping of exit interview responses to understand themes.
• Coordinates with Occupational Health and authorized vendors to meeting health and screening requirements, including organizing various wellness programs and events, tracking records and producing reporting.
• Maintains employee records, ensuring completion and accuracy of details such as employee contact information, job classification, pay rates, organizational structure, and other key details.
• Plans and supports, and may facilitate company-wide information meetings such as new hire orientation, onboarding, health and wellness programs and events, etc.
• Conducts or assists with record audits and mandatory reports, which may include I-9 audits, EEO1 filings, payroll audits, and other compliance reviews.
• Maintains knowledge and ensures compliance with federal, state, and local employment laws and regulations.
• May conduct exit interview and perform intake for leave of absence and work accommodations.
• May assists with the administration of employee benefits, which may include collecting and submitting employee information and notice of change in status to health, dental, life, disability, and other insurance carriers or insurance brokers.
• Performs duties as assigned with tact, discretion and in accordance with confidentiality requirements.
• May lead special projects as assigned.
• Serves as back-up support for People Coordinators.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.