Human Resources Operations Coordinator

LHH; Pleasanton (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

LHH in Pleasanton, CA is seeking an HR Coordinator to maintain confidential personnel files, manage HR forms, and support the employee lifecycle with precise recordkeeping.

Responsibilities include onboarding/offboarding documentation, policy updates, HR communications, reports, and audits. A Bachelor's in HR and 1+ year experience are highly preferred for this role.

Qualifications

• Bachelor's degree in HR preferred.
• 1+ years of HR Coordinator experience.
• Strong organizational and analytical abilities.

Responsibilities

• Maintain confidential personnel files and HR records.
• Prepare orientation and offboarding documentation.
• Maintain HR forms, templates, and employee acknowledgements.
• Respond to routine HR inquiries and assist with projects.
• Coordinate HR workflow to support employee lifecycle processes.
• Draft and distribute organization-wide HR communications.
• Assist with developing, updating, and implementing HR policies.
• Coordinate policy acknowledgements and policy records.
• Respond to routine inquiries and escalate complex matters.
• Administer recognition programs and employee events.
• Maintain ADP Workforce Now and HRIS data accuracy.
• Prepare HR reports and assist with audits.

Skills

Organizational skills

Analytical skills

Communication skills

Education

Bachelor's Degree in Human Resources

Job description

• Maintain complete and confidential personnel files and HR records. Monitor personnel records and advise the Head of Human Resources of missing documentation or record retention concerns.
• Prepare orientation and offboarding documentation.
• Maintain HR forms, templates, and employee acknowledgements.
• Respond to routine HR inquiries and assist with special projects.
• Coordinate HR workflow activities to support employee lifecycle processes and departmental operations.
• Draft and distribute organization-wide HR communications.
• Assist with developing, updating, formatting, and implementing HR policies and procedures.
• Coordinate policy acknowledgements and maintain policy records.
• Respond to routine employee inquiries regarding HR policies and procedures, referring complex matters to the Head of Human Resources.
• Administer employee recognition programs, service anniversaries, plaques, certificates, and appreciation events.
• Order and maintain inventory of company branded apparel, promotional items, and employee gifts.
• Assist in scheduling employee training and logistics.
• Maintain employee information in ADP Workforce Now and Monitor HRIS data for accuracy and advise the Head of Human Resources of discrepancies requiring correction.
• Prepare HR reports and assist with audits.
• Ensure HR records comply with applicable laws and organizational policies.
• Assist with maintaining HRIS user access, security roles, and system permissions.

Qualifications:

• Bachelor's Degree in Human Resources highly preferred
• 1+ years of HR Coordinator experience
• Strong organizational and analytical skills

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers