Human Resources Coordinator

Terranea-Resorts; Rancho Palos Verdes (CA); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability benefits

401(k) with company match

Paid time off

Sick time

Pre-tax flexible benefit plan

Employee assistance program

Job summary

Terranea-Resorts is seeking an on-site Human Resources Coordinator to provide comprehensive administrative support to the HR team. The role includes data entry in UKG, preparing reports, maintaining I-9s, and assisting with recruitment, orientation, and employee relations activities.

The ideal candidate will have a high school diploma or equivalent, strong computer skills (Word, Excel, Windows), and the ability to multitask in a fast-paced environment. Prior hotel experience is a plus.

Qualifications

• High school diploma or equivalent.
• Able to manage multiple tasks in a fast-paced environment.
• Proficient with MS Word, Excel, Windows; able to learn HRIS systems.
• Fluent English, verbal and written.
• Hotel industry knowledge preferred but not required.
• Understands quality management practices and can teach others.
• Clear and legible communication.
• Team oriented and able to work with minimal supervision.
• Strong decision-making and judgment skills.
• Professional telephone etiquette.

Responsibilities

• Provide administrative support to the Human Resources Department and maintain HR records.
• Serve as a point of contact for HR visitors and ensure resort standards are upheld.
• Enter new hire data and management of UKG data entry.
• Generate reports (weekly termination, monthly birthday/anniversary, and others) and complete related tasks.
• Process Associate Rate Program forms for employee room reservations; audit I-9s.
• Manage stock of office supplies and generate HR purchase orders.
• Maintain termination files and track 90-day and annual reviews.
• Track disciplinary notices and employment verifications.
• Assist with subpoena/inspection file preparation and HR audits.
• Support Recruitment Manager with hiring and orientation processes.
• Assist with Employee Relations events and announcements.
• Update resort announcements and bulletin boards.
• Support day-to-day HR office operations.

Skills

Attention to detail

Communication

Teamwork

Time management

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Windows OS

HRIS software

Job description

Overview

The Human Resources Coordinator (On Site) will provide administrative support to the Human Resources Department. The Coordinator will have areas of full responsibility as well as marginal responsibilities outlined below.

Responsibilities

• Ensure the highest level of service to all associates


• Serve as a point of contact for all Human Resources visitors


• Ensure all standards of the resort are upheld


• Entering new hire data and all UKG data entry


• Run weekly termination report, monthly birthday and anniversary report, other reports as assigned/needed and use information to generate/process related job tasks, i.e. Food Handler’s card audit, roster maintenance, term files etc.


• Process Associate Rate Program Benefit Forms for employee room reservations


• Maintaining and periodically auditing I-9s


• Place monthly office supply orders and generate purchase orders for HR expenditures


• Process termination files


• Manages tracking of 90 and annual performance reviews


• Manages tracking and maintenance of disciplinary notices and employment verifications


• Assist with providing and compiling files for subpoena/ inspection requests


• Administer the preparation for annual HR audit


• Assist Recruitment Manager with the hiring and orientation process


• Assist with Employee Relations events and activities


• Update resort announcements and bulletin boards

Additional Duties & Responsibilities:

• Assist and support the day-to-day operations of the Human Resources office

Qualifications

• Any combination of education and experience equivalent to graduation from high school or any other combination of training or experience that provides the required knowledge, skills and abilities


• Must be able to handle multiple tasks in a fast paced environment


• Computer literate in Microsoft Word, Excel, Windows and with the ability to learn HRIS systems


• Fluency in English both verbally and non-verbally


• Experience and/or knowledge of hotel business preferred but not required.


• Ability to understand quality management practices and teaches to others.


• Ability to provide legible communication.


• Team Oriented


• Work with little to no supervision


• Strong decision making and good judgment skills


• Proper telephone etiquette

Compensation:

Base Pay Start Rate: $27.45/Hr.

We offer a competitive benefit package for full-time, regular team members that includes: group medical, dental, vision, life, and disability benefits, as well as participation in a pre-tax flexible benefit plan for healthcare and dependent care reimbursement and an employee assistance program. We also offer paid time off/sick time and are proud to offer participation in a 401(k) plan with a company match!

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