Human Resources Coordinator

Swank Motion Pictures, Inc.; St. Louis (MO); Hybrid; USD 43,000 - 62,000; Full time

Benefits offered by this job

Healthcare package

401(k) with employer match

Paid time off

Volunteer opportunities

Online learning platforms

Hybrid work schedule

Job summary

Swank Motion Pictures, Inc. is seeking a Human Resources Coordinator to support talent acquisition, onboarding, and employee engagement across the lifecycle.

This role partners with employees, hiring managers, and HR colleagues to ensure high-quality HR processes and a positive candidate and employee experience. Responsibilities include managing candidate communications, coordinating onboarding materials and HR system activities, maintaining records, and supporting HR reporting.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 1-2 years of professional HR, talent acquisition, HR operations, or related experience preferred.
• Experience supporting recruiting, onboarding, HRIS administration, or employee engagement preferred.
• Strong written and verbal communication skills across all levels of the organization.
• Exceptional organizational, prioritization, project coordination, and attention-to-detail abilities.

Responsibilities

• Handle confidentiality with professionalism and discretion.
• Maintain accurate HR records and documentation per policies.
• Coordinate talent acquisition activities (sourcing, resume review, screens, scheduling, background checks).
• Manage candidate communications and onboarding process.
• Assist HR team in onboarding new hires and system activities.
• Support employee engagement initiatives and HR-sponsored programs.
• Maintain HR tracking tools, deadlines, and follow-ups.
• Prepare HR reports and ensure data integrity across systems.
• Contribute to HR projects and process improvements.
• Serve as a point of contact for HR processes and policy inquiries.

Skills

Communication skills

Organizational skills

Discretion

Time management

Education

Bachelor's degree

Tools

Microsoft Office

HRIS/ATS (UKG)

Job description

The Human Resources Coordinator supports the effective delivery of key Human Resources programs and processes across the employee lifecycle, with primary responsibilities in talent acquisition, onboarding, employee engagement, HR systems, and records management. As an integral member of the HR team, this position partners with employees, hiring managers, and HR colleagues to coordinate consistent, high-quality HR processes and contribute to a positive candidate and employee experience. Success in this role requires sound judgment, strong communication and organizational skills, attention to detail, initiative, and a high degree of discretion when handling confidential information.

Responsibilities

• Exercise a high degree of professionalism, judgment, and confidentiality when handling employee, candidate, and company information
• Maintain accurate and complete HR records, employee files, and required documentation in accordance with company policies, procedures, and established recordkeeping practices
• Coordinate key Talent Acquisition activities, including candidate sourcing, resume review, initial phone screens, interview scheduling, background checks, and other pre-employment requirements
• Manage candidate communications throughout the recruitment process, ensuring timely follow-up and a professional, positive candidate experience
• Coordinate the new hire onboarding process, including preparation of onboarding materials, orientation schedules, required employment documentation, and related HR system activities
• Partner with hiring managers and HR team members to ensure new employees experience a well-coordinated and effective transition into the organization
• Coordinate and support employee engagement initiatives, recognition programs, and other HR-sponsored programs, events, and activities
• Maintain HR tracking tools and systems, monitoring deadlines, deliverables, and follow-up activities to support effective execution of HR priorities
• Prepare recurring and ad hoc HR reports, compile workforce-related data, and support data integrity across spreadsheets, HRIS platforms, and other HR systems
• Contribute to departmental projects, process improvement efforts, and other HR initiatives by taking ownership of assigned responsibilities and ensuring established milestones are met
• Serve as a professional point of contact for employees regarding HR processes, forms, policies, and general inquiries, escalating sensitive or complex matters as appropriate

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field required
• 1-2 years of professional Human Resources, talent acquisition, HR operations, or related experience preferred
• Experience supporting recruiting, onboarding, HRIS administration, or employee engagement activities strongly preferred
• Strong written and verbal communication skills with the ability to build credible, productive working relationships across all levels of the organization
• Exceptional organizational, prioritization, project coordination, and attention-to-detail skills, with the ability to manage multiple priorities and deadlines
• Demonstrated judgment and discretion when handling confidential, sensitive, or employee-related information
• Proficiency with Microsoft Office Suite and HR-related systems; experience with UKG or a comparable HRIS/ATS platform preferred

Benefits

• Comprehensive compensation and healthcare packages, including medical, dental, vision, and life insurance products
• 401(k) plan with employer match
• Competitive paid time off: vacation, personal time, holidays, and winter break
• Company sponsored volunteer & community outreach opportunities
• Organizational growth potential through our company sponsored online learning platforms
• Hybrid work schedule with on-site work Monday through Thursday and the option to work from home on Fridays, subject to change based on evolving business needs and priorities

EOE, including disabilities and veterans