Human Resources Coordinator

Socket.dev; Nashville (TN); On-site; USD 46,000 - 58,000; Full time

Job summary

Socket.dev is seeking a Human Resources Coordinator to support recruiting, onboarding, and records management. You will manage postings, preboarding, orientation, I-9 verifications, and HRIS updates with attention to detail and strong communication.

Requires an associate degree and 2+ years in HR operations; bachelor’s degree and HRIS familiarity (Banner/Oracle, DocuSign, Dynamic Forms) are preferred.

Qualifications

• Associate’s degree is required.
• Two (2) or more years’ HR operations experience.

Responsibilities

• Supports recruiting logistics, postings, and candidate communications.
• Oversees onboarding, preboarding, and new-hire documentation.
• I-9 verifications, E-Verify entries and records maintenance.
• Maintains HRIS records, files, and confidential retention schedules.

Skills

Attention to detail

HR operations

Onboarding

Microsoft Office

ATS knowledge

Excellent communication

Education

Associate’s degree

Bachelor’s degree (preferred)

Tools

Banner

Oracle

DocuSign

Dynamic Forms

Job description

Title: Human Resources Coordinator

POSITION SUMMARY

The Human Resources Coordinator works closely with senior HR consultants/business partners and provides operational support for recruiting, onboarding and records management functions.

ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES

Supports employee recruiting by generating pool postings, closing job searches, tracking pre-employment requirements, sending standard candidate communications and responding to routine questions about the College’s applicant tracking system (ATS), job postings and application process. Coordinates preboarding, orientation and onboarding activities by sending and tracking new-hire documents, communicating next steps, arranging orientation logistics, providing both pre-orientation and post-orientation support and conducting routine onboarding check-ins through the first 90 days of employment. Oversees I-9 verifications for new employees, including scheduling and tracking off-site verifications as needed, completing E-Verify entries and maintaining, auditing and purging I-9 records in accordance with federal guidelines and system retention schedules.

Processes employee lifecycle transactions in the College’s HRIS system in accordance with department procedures, including assigning employee ID numbers, creating new employee profiles and updating records with status changes and separations as appropriate. Organizes the annual temporary and faculty contract renewal process. Identifies practical opportunities to improve routine communications and administrative workflows. Supports HR projects and initiatives. Maintains physical and electronic personnel files, HR forms, templates, checklists, communication tools, and other records in accordance with established confidentiality, retention and purge requirements. Performs job duties from the assigned campus or work location. Performs other duties as assigned.

REQUIRED QUALIFICATIONS

• Associate’s degree
• Two (2) or more years’ experience serving in an HR role or supporting HR operations.

PREFERRED QUALIFICATIONS

• Bachelor’s degree
• Prior work experience in higher education
• Prior experience with HRIS systems (Banner and/or Oracle), DocuSign, Dynamic Forms and other web-based systems or applications

KNOWLEDGE, SKILLS AND ABILITIES

Strong attention to detail and accuracy. Ability to organize work, follow-through, meet deadlines and manage time effectively. Strong written and verbal communication skills. Ability to learn and apply established policies, procedures and workflows consistently. Proficiency with Microsoft Office applications. Knowledge of artificial intelligence (AI) tools and their practical application in improving workplace efficiency and productivity. Ability to identify, develop, and implement process automation solutions to streamline workflows and enhance operational effectiveness. Ability to maintain accurate, confidential records and use sound judgment when handling sensitive information. Ability to work effectively in a high-volume, collaborative environment and learn new HR systems and technology.

Open Until Filled: Yes

Rate of Pay: $46,355.00 - $57,945.00 depending on experience

Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.