Human Resources Coordinator

Tennessee Board of Regents; Nashville (TN); On-site; USD 46,000 - 58,000; Full time

Job summary

Motlow is seeking a Human Resources Coordinator to support recruiting, onboarding and records management across campus. The role collaborates with HR consultants to ensure smooth operations and accurate data handling.

Responsibilities include managing ATS communications, onboarding logistics, I-9/E-Verify processes, and maintaining confidential personnel records. Requires attention to detail and strong MS Office skills.

Qualifications

• Associate’s degree required.
• Two or more years in an HR role or HR ops.

Responsibilities

• Supports recruiting by postings, screening, and communications.
• Coordinates preboarding, onboarding, and new-hire documentation.
• Oversees I-9 verifications and E-Verify entries.
• Manages HRIS records, profiles, and status updates in accordance with procedures.
• Supports annual contract renewals and confidential records maintenance.

Skills

Attention to detail

Time management

Communication skills

Microsoft Office

HR systems knowledge

Process improvement

Confidential records

Team collaboration

Education

Associate’s degree

Bachelor’s degree

Tools

Banner/Oracle HRIS

DocuSign

Dynamic Forms

Job description

Title: Human Resources Coordinator

POSITION SUMMARY

The Human Resources Coordinator works closely with senior HR consultants/business partners and provides operational support for recruiting, onboarding and records management functions.

ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES

Supports employee recruiting by generating pool postings, closing job searches, tracking pre-employment requirements, sending standard candidate communications and responding to routine questions about the College’s applicant tracking system (ATS), job postings and application process. Coordinates preboarding, orientation and onboarding activities by sending and tracking new-hire documents, communicating next steps, arranging orientation logistics, providing both pre-orientation and post-orientation support and conducting routine onboarding check-ins through the first 90 days of employment. Oversees I-9 verifications for new employees, including scheduling and tracking off-site verifications as needed, completing E-Verify entries and maintaining, auditing and purging I-9 records in accordance with federal guidelines and system retention schedules.

Processes employee lifecycle transactions in the College’s HRIS system in accordance with department procedures, including assigning employee ID numbers, creating new employee profiles and updating records with status changes and separations as appropriate. Organizes the annual temporary and faculty contract renewal process. Identifies practical opportunities to improve routine communications and administrative workflows. Supports HR projects and initiatives. Maintains physical and electronic personnel files, HR forms, templates, checklists, communication tools, and other records in accordance with established confidentiality, retention and purge requirements. Performs job duties from the assigned campus or work location. Performs other duties as assigned.

REQUIRED QUALIFICATIONS

• Associate’s degree
• Two (2) or more years’ experience serving in an HR role or supporting HR operations.

PREFERRED QUALIFICATIONS

• Bachelor’s degree
• Prior work experience in higher education
• Prior experience with HRIS systems (Banner and/or Oracle), DocuSign, Dynamic Forms and other web-based systems or applications

KNOWLEDGE, SKILLS AND ABILITIES

Strong attention to detail and accuracy. Ability to organize work, follow-through, meet deadlines and manage time effectively. Strong written and verbal communication skills. Ability to learn and apply established policies, procedures and workflows consistently. Proficiency with Microsoft Office applications. Knowledge of artificial intelligence (AI) tools and their practical application in improving workplace efficiency and productivity. Ability to identify, develop, and implement process automation solutions to streamline workflows and enhance operational effectiveness. Ability to maintain accurate, confidential records and use sound judgment when handling sensitive information. Ability to work effectively in a high-volume, collaborative environment and learn new HR systems and technology.

Open Until Filled: Yes

Rate of Pay: $46,355.00 - $57,945.00 depending on experience

Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.