Human Resources Coordinator

Gannon University; Erie (Erie County); On-site; USD 42,000 - 56,000; Full time

Job summary

Gannon University is seeking a Human Resource Coordinator to provide administrative support to the university’s HR department. You will maintain HR records, assist with I-9s, background checks, and respond to questions on policies, benefits, and procedures.

The role requires strong organizational and communication skills, confidentiality, and proficiency with MS Office and HRIS. You may assist with payroll tasks and coordinate new-hire orientation and benefits enrollment.

Qualifications

• Bachelor’s degree in human resources or related field.
• Prior related office experience preferred.
• Workday experience preferred but not required.
• Experience in a university HR office is a plus.

Responsibilities

• Maintains accurate HR files and documentation.
• Completes Form I-9s and maintains I-9 files.
• Answers questions from applicants and employees re policies and processes.
• Assists with background checks for new hires.
• Maintains confidentiality of HR records.
• Provides clerical support to the HR department.
• May assist with payroll processing and distributing checks.
• Helps with new-hire orientation and benefits enrollment.
• Schedules interviews and meetings.
• Makes photocopies; mails, scans and emails documents; performs clerical tasks.
• Prepares new-employee files.
• Assists with processing terminations.
• Performs other duties as assigned.

Skills

Verbal communication

Written communication

Interpersonal skills

Time management

Organizational skills

MS Office proficiency

Payroll/HRIS familiarity

Education

Bachelor’s degree in human resources or related field

Tools

HRIS

Payroll software

Microsoft Excel

Job description

The Human Resource Coordinator will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department. The HR Coordinator should display organizational skills with a solid understanding of employee relationships, staffing management, and payroll and benefits administration. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry.

Required Qualifications

Duties/Responsibilities

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Submits online investigation requests and assists with new-employee background checks.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Conducts or assists with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Schedules meetings and interviews as requested by the director of HR.
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Prepares new-employee files.
• Assists with processing of terminations.
• Performs other duties as assigned.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Sense of urgency with the ability to multitask under pressure.
• Comfortable with multitasking and prioritizing tasks without guidance.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Time management expertise to ensure tasks are completed in a timely manner throughout the day.
• Results driven, persistent - able to self-direct and work independently showing initiative, while seeking guidance when appropriate.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system ( HRIS ), and similar computer applications.

Education and Experience

• Bachelor’s degree in human resources or related field and/or equivalent experience.
• Prior related office experience preferred.

Preferred Qualifications

Workday experience preferred but not required. Experience working in an Human Resources office or busy office setting.

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Exempt Status Non-Exempt

Position Classification Support Office

Position Type Staff

Employment Status Full-Time

Position Length 12M

Hours per Week 37.5

Work Schedule M-F with occasional evenings and weekends

Shift 1st