Human Resources Coordinator

Unique Vacations, Inc.; Miami (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health

Dental

Vision

Employer-paid life insurance

Sick days

Vacation days

9 Holidays

Tuition assistance

Parental leave

401K plan with company match

Job summary

Unique Vacations, Inc. seeks a proactive Human Resources Coordinator to support data management, internal communications, and employee engagement from its Miami-based in-house team. The role emphasizes event planning, HR communications, and onboarding support within a fast-paced environment.

The ideal candidate has a bachelor’s degree in HR or related field and at least two years’ HR experience, with proficiency in Microsoft Office and ADP Workforce Now. This is a full-time, on-site position.

Qualifications

• Bachelor's degree in HR, Business Administration or related field preferred.
• Minimum two years' experience in a Human Resources role.
• Experience with HRIS and ADP Workforce Now a plus.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to manage employee engagement and internal communications.

Responsibilities

• Provide administrative support to the HR department and manage data for employees.
• Coordinate internal communications, events, and employee engagement activities.
• Lead events committee and coordinate social employee engagement events.
• Develop and publish HR communications across platforms.
• Assist with onboarding, recruitment, and new hire processes.
• Coordinate benefits programs and wellness events as needed.
• Manage HR calendars, meetings, and training itineraries.
• Maintain HR records, I-9 audits, and responses to inquiries.

Skills

Interpersonal skills

Organization

Initiative

Relationship-building

Adaptability

Employee engagement

Education

Bachelor's degree in HR or related field

Tools

HRIS

ADP Workforce Now

Canva

Constant Contact

Microsoft Office

Job description

DO WHAT YOU LOVE!

Unique Vacations, Inc. -- an affiliate of the worldwide representative for Sandals Resorts and Beaches Resorts -- is seeking a forward-thinking Human Resources Coordinator to join its remarkable Miami-based, in-house team.

WHO ARE WE?

Unique Vacations, Inc. is an affiliate of the worldwide representative of Sandals Resorts and Beaches Resorts. We provide exclusive, marketing, public relations, advertising, promotions, and creative services to showcase the Luxury Included experience, which guests have come to adore for 40 years and counting for Sandals & Beaches Resorts.

You can learn more about the brands we represent by visiting www.sandals.com and www.beaches.com.

We are ever-dedicated to our customers, vendors, and our most precious commodity -- our TEAM! At Unique Vacations, Inc. we know our company is most powerful when everyone can make their mark. When you do what you love, you will be empowered to create the future that you want!

Apply, Create, Impact

Job Description

The Human Resources Coordinator is the key administrative support for the department responsible for a variety of HR tasks. The primary duty of this role is to collect and manage all data pertaining to the employees and assisting with the daily operation. Additionally, a large focus will be prioritizing our internal communications, employee events and all visuals for the HR department. The ideal individual is creative, task focused and a true “Cheerleader” for the team. It is essential for the HR coordinator to have the necessary passion and drive to prioritize our internal customers and take our employee engagement to the next level.

Job Roles And Responsibilities

• Assist with the Daily operation and respond to internal and external HR related inquiries or requests and provide assistance.
• Experiment with new, creative ways to engage our team members and initiate team-building activities.
• Lead the Events Committee group and the execution of the events.
• Develop and drive communications that engage and inspire in accordance with departmental goals and day-to-day needs.
• Routinely measure the impact on all HR communications and analyze its quality assurance.
• Write, edit and publish all HR communications through our Communications Platform, including but limited to, monthly birthdays, anniversaries, milestones, promotions, specific departures, emergency announcements, building updates, and others.
• Cascade global communication to applicable team members and assist with managing the Emergency Alert System.
• Take the lead in all social employee engagement events, milestones, and administration of the Employee of the Quarter Program. Assist C-Suite Executive Administration with quarterly Town Hall events.
• Assist the Benefits Manager as needed with the coordination and set up of Employee Wellness Programs such as 5k events, Blood Drives, Massage Mondays, etc.
• Schedule meetings, HR events etc. and maintain the team’s shared calendar. Maintain Global VP of HR’s agenda. Create itineraries coordinating training sessions and seminars, if needed. Administer Employee Surveys to gain feedback on HR efforts including employee engagement events.
• Assist HR Generalist on the refresh and update our ADP Homepage, as needed.
• Assist with recordkeeping for I-9 audits, new hire forms, and employee updates.
• Assist with recruitment and on-boarding process as needed. Including, but limited to, facility tour, communications of new hire announcements, swag bag preparation.
• Manage the HR inboxes and calendars
• Manage full HR events coordination.
• Maintain all Internal Contact Lists, including the Global Direct Reports to Report. Submitting to IT Infrastructure and Public Relations to maintain contact lists and reporting structures current.
• Approve business card orders.
• Create and process purchase orders for the department and events committee.
• Dispensing security badges and keys to new hires; deactivating security badges when necessary.
• Assist the Director of Training and Development with administrative tasks, as needed.

Administrative Duties

• Assist Global VP of HR as needed with administrative tasks such as calendar schedules, flight/hotel requests, expense reports.
• Coordinate all meeting arrangements for all in-house and off-site meetings.
• Support the HR department with event calendars, keeping record of key deadlines, and ensure that all events/special projects run efficiently and effectively.
• Organize birthday and anniversary celebrations for all staff within the department
• Order and receive office supplies and Welcome Kit items for the department as needed
• Order and keep inventory of all HR related items.

Competence Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications Include

• Outstanding verbal, written and interpersonal skills
• Ability to organize and prioritize multiple projects, activities and deadlines
• Ability to work independently and with initiative
• Ability to develop relationships at all levels in production and support areas
• Ability to work positively and productively in fast-paced environment
• Experience with HRIS and application tracking systems
• Working knowledge of ADP Workforce Now a plus but not required
• Working knowledge of legal compliance within HR, i.e. FMLA Laws, Harassment, ADA
• Must have a high level of proficiency in use of Microsoft Office – Word, Excel and PowerPoint
• Must have strong process-orientation and a heightened attention-to-detail
• Experience with employee engagement
• Experience with Canva and Constant Contact a plus

Experience

Outlined below are the academic qualifications and length and type of experience deemed necessary by Unique Vacations Inc. in order to perform the role of Human Resources Coordinator competently.

Education:

Bachelor’s Degree in Human Resources, Business Administration or a related field preferred

Experience:

Minimum two years’ experience in a Human Resources role.

Benefits

• Health
• Dental
• Vision
• Employer paid life insurance, STD, and LTD
• Sick days
• Vacation days
• 9 Holidays
• Tuition assistance
• Parental leave
• 401K plan with a company match

Additional perk:

After 6 months of continuous employment, you may visit the resorts we represent at a discounted rate. Once you visit one of the properties, you will not only experience the best of what the brand has to offer but you will get to see first‑hand what makes us so passionate and most of all so “Unique”.

About Unique Vacations

Unique Vacations Inc. is an affiliate of the worldwide representative of Sandals and Beaches Resorts – exclusively providing, marketing, public relations, advertising, promotions, and creative services to showcase the Luxury Included experience, which the guests have come to adore for 40 years and counting for Sandals and Beaches Resorts.

Designed for couples in love, Sandals Resorts boasts 19 Luxury Included resorts located on the Caribbean’s best beaches in Jamaica, Bahamas, Barbados, Antigua, Curaçao, St. Lucia, St. Vincent and Grenada. The family-friend resorts for everyone, Beaches Resorts offers magnificent locations in Jamaica and Turks & Caicos.

We are headquartered in sunny South Florida – a hop, skip and a jump from the glorious Caribbean islands.

Learn more about the brands we represent at www.sandals.com and www.beaches.com .