Human Resources Coordinator

Unique Vacations Inc.; Miami (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health

Vision

Employer paid life insurance

STD/LTD

Sick days

Holidays

Tuition assistance

Parental leave

401K plan with company match

Resort discount after 6 months

Job summary

Unique Vacations Inc. is seeking a Human Resources Coordinator to support the Miami-based HR team. This full-time clerical role focuses on data management, employee communications, and events, serving internal customers with enthusiasm and teamwork.

The ideal candidate has a Bachelor's in HR or related field and 2+ years in HR, with strong MS Office skills and familiarity with HRIS/ADP. Benefits include comprehensive health plans, 401K, and paid leave.

Qualifications

• Bachelor's Degree in HR, Business Administration or related field.
• Outstanding verbal, written and interpersonal skills.
• Ability to organize and prioritize multiple projects.
• Experience with HRIS and applicant tracking systems.
• Proficiency with Microsoft Office and communication platforms.

Responsibilities

• Assist with daily HR operations and respond to inquiries.
• Lead/assist with internal communication and employee engagement events.
• Coordinate events and manage the HR communications calendar.
• Publish HR announcements and update the Employee communication platform.
• Assist with recruitment and onboarding processes as needed.
• Maintain HR records, ADP homepage updates, and data accuracy.

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical Miami, FL, US

DO WHAT YOU LOVE!

Unique Vacations, Inc. -- an affiliate of the worldwide representative for Sandals Resortsand Beaches Resorts -- is seeking a forward-thinking Human Resources Coordinatorto join its remarkable Miami-based, in-house team.

WHO ARE WE?

Unique Vacations, Inc. is an affiliate of the worldwide representative of Sandals Resorts and Beaches Resorts. We provide exclusive, marketing, public relations, advertising, promotions, and creative services to showcase the Luxury Included experience, which guests have come to adore for 40 years and counting for Sandals & Beaches Resorts.

We are ever-dedicated to our customers, vendors, and our most precious commodity -- our TEAM! At Unique Vacations, Inc. we know our company is most powerful when everyone can make their mark. When you do what you love, you will be empowered to create the future that you want!

JOB DESCRIPTION:

The Human Resources Coordinator is the key administrative support for the department responsible for a variety of HR tasks. The primary duty of this role is to collect and manage all data pertaining to the employees and assisting with the daily operation. Additionally, a large focus will be prioritizing our internal communications, employee events and all visuals for the HR department. The ideal individual is creative, task focused and a true “Cheerleader” for the team. It is essential for the HR coordinator to have the necessary passion and drive to prioritize our internal customers and take our employee engagement to the next level.

JOB ROLES AND RESPONSIBILITIES:

• Assist with the Daily operation and respond to internal and external HR related inquiries or requests and provide assistance.
• Experiment with new, creative ways to engage our team members and initiate team-building activities.
• Lead the Events Committee group and the execution of the events.
• Develop and drive communications that engage and inspire in accordance with departmental goals and day-to-day needs.
• Routinely measure the impact on all HR communications and analyze its quality assurance.
• Write, edit and publish all HR communications through our Communications Platform, including but limited to, monthly birthdays, anniversaries, milestones, promotions, specific departures, emergency announcements, building updates, and others.
• Cascade global communication to applicable team members and assist with managing the Emergency Alert System.
• Take the lead in all social employee engagement events, milestones, and administration of the Employee of the Quarter Program. Assist C-Suite Executive Administration with quarterly Town Hall events.
• Assist the Benefits Manager as needed with the coordination and set up of Employee Wellness Programs such as 5k events, Blood Drives, Massage Mondays, etc.
• Schedule meetings, HR events etc. and maintain the team’s shared calendar. Maintain Global VP of HR’s agenda. Create itineraries coordinating training sessions and seminars, if needed. Administer Employee Surveys to gain feedback on HR efforts including employee engagement events.
• Assist HR Generalist on the refresh and update our ADP Homepage, as needed.
• Assist with recordkeeping for I-9 audits, new hire forms, and employee updates.
• Assist with recruitment and on-boarding process as needed. Including, but limited to, facility tour, communications of new hire announcements, swag bag preparation.
• Manage the HR inboxes and calendars
• Maintain all Internal Contact Lists, including the Global Direct Reports to Report. Submitting to IT Infrastructure and Public Relations to maintain contact lists and reporting structures current.
• Create and process purchase orders for the department and events committee.
• Dispensing security badges and keys to new hires; deactivating security badges when necessary.
• Assist the Director of Training and Development with administrative tasks, as needed.

Administrative Duties:

• Assist Global VP of HR as needed with administrative tasks such as calendar schedules, flight/hotel requests, expense reports.
• Coordinate all meeting arrangements for all in-house and off-site meetings.
• Support the HR department with event calendars, keeping record of key deadlines, and ensure that all events/special projects run efficiently and effectively.
• Organize birthday and anniversary celebrations for all staff within the department
• Order and receive office supplies and Welcome Kit items for the department as needed
• Order and keep inventory of all HR related items.

COMPETENCE REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications include:

• Outstanding verbal, written and interpersonal skills
• Ability to organize and prioritize multiple projects, activities and deadlines
• Ability to work independently and with initiative
• Ability to develop relationships at all levels in production and support areas
• Ability to work positively and productively in fast-paced environment
• Experience with HRIS and application tracking systems
• Working knowledge of ADP Workforce Now a plus but not required
• Working knowledge of legal compliance within HR, i.e. FMLA Laws, Harassment, ADA
• Must have a high level of proficiency in use of Microsoft Office – Word, Excel and PowerPoint
• Must have strong process-orientation and a heightened attention-to-detail
• Experience with employee engagement
• Experience with Canva and Constant Contact a plus

EXPERIENCE:

Outlined below are the academic qualifications and length and type of experience deemed necessary by Unique Vacations Inc. in order to perform the role of Human Resources Coordinator competently.

Education: Bachelor’s Degree in Human Resources, Business Administration or a related field preferred

Experience: Minimum two years’ experience in a Human Resources role.

BENEFITS:

We offer a full benefits package including:

• Health
• Vision
• Employer paid life insurance, STD, and LTD
• Sick days
• 9 Holidays
• Tuition assistance
• Parental leave
• 401K plan with a company match

Additional perk:

After 6 months of continuous employment, you may visit the resorts we represent at a discounted rate.

Once you visit one of the properties, you will not only experience the best of what the brand has to offer but you will get to see first‑hand what makes us so passionate and most of all so “Unique”.

ABOUT UNIQUE VACATIONS:

Unique Vacations Inc. is an affiliate of the worldwide representative of Sandals and Beaches Resorts – exclusively providing, marketing, public relations, advertising, promotions, and creative services to showcase the Luxury Included experience, which the guests have come to adore for 40 years and counting for Sandals and Beaches Resorts.

Designed for couples in love, Sandals Resorts boasts 19 Luxury Included resorts located on the Caribbean’s best beaches in Jamaica, Bahamas, Barbados, Antigua, Curaçao, St. Lucia, St. Vincent and Grenada. The family-friend resorts for everyone, Beaches Resorts offers magnificent locations in Jamaica and Turks & Caicos.

We are headquartered in sunny South Florida – a hop, skip and a jump from the glorious Caribbean islands.