Executive Administrative Assistant

Unique Vacations Inc.; Miami (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health

Vision

Employer paid life insurance

Sick days

9 Holidays

Tuition assistance

Parental leave

401K plan

Job summary

Unique Vacations, Inc. seeks an Executive Administrative Assistant to support the EVP of Sales and Industry Relations in a fast-paced Miami office.

Responsibilities include calendar management, travel coordination, reporting, and coordinating meetings with internal staff and external partners. Ideal candidates will have strong typing, writing, customer service, and organizational skills, with the ability to multitask, prioritize, and handle confidential information with integrity in a dynamic

Qualifications

• Excellent typing and writing skills are required.
• Must have excellent people skills, customer service, and telephone etiquette.
• Must be able to multi-task and prioritize accordingly.
• Detail oriented and possess organizational skills.
• Must be able to work independently as well as in a team setting.
• Must have problem solving ability.

Responsibilities

• Acting as liaison between EVP and other staff.
• Arrange EVP’s travel schedule (air, hotel, car rental).
• Read and route incoming mail for EVP.
• Answer and screen EVP and other Sales Team calls.
• Prepare Agency Profile Briefs for EVP.
• Compose and send emails to the Travel Advisor database on behalf of the EVP.
• Assist with special projects at EVP’s request.
• Draft and send Letters as needed.
• Assist with various Sales functions.
• Organize events (Breakfasts, Luncheons, and Dinners).

Skills

Typing

Writing

Customer service

Telephone etiquette

Multitasking

Organizational skills

Independent work

Problem solving

Travel readiness

Education

Bachelor's degree in Business Administration

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Administrative Assistant

Full Time Clerical Miami, FL, US

14 days ago Requisition ID: 1348

DO WHAT YOU LOVE!

Unique Vacations, Inc. -- an affiliate of the worldwide representative Sandals Resortsand Beaches Resorts -- is seeking a forward-thinking Executive Administrative Assistantto join its remarkable Miami-based, in-house team.

WHO ARE WE?

Unique Vacations, Inc. is an affiliate of the worldwide representative of Sandals Resorts and Beaches Resorts. We provide exclusive, marketing, public relations, advertising, promotions, and creative services to showcase the Luxury Included experience, which guests have come to adore for 40 years and counting for Sandals & Beaches Resorts.

We are ever-dedicated to our customers, vendors, and our most precious commodity -- our TEAM! At Unique Vacations, Inc. we know our company is most powerful when everyone can make their mark. When you do what you love, you will be empowered to create the future that you want!

JOB DESCRIPTION:

Under the direct supervision of the Executive Vice President of Sales and Industry Relations this position provides administrative duties for the Executive Vice President of Sales and Industry Relations and office support for the department. In addition to typing, filing, and scheduling, perform duties such as preparing reports and financial data, coordination of meetings, travel arrangements and conferences, screening and fielding calls, managing calendars, and working on special projects. This individual requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, outside clients and vendors. The Executive Administrative Assistant must be detail oriented, accurate, and able to act autonomously with minimal supervision. This position requires a high level of attention to detail and follow-up on action items and tracking/meeting deadlines. Professionalism is one of our Values and expected of every employee, and particularly for this role.

In addition, he/ she is also responsible for answering non-routine correspondence and assembling highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommending changes in office practices or procedures.

This individual is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver, and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. The

successful candidate will have excellent customer service skills and be outcome oriented. The ability to work in a fast-paced environment with strong time- management skills, attention to detail, ability to prioritize and strong problem skills are essential. This individual must be able to manage sensitive information with the highest degree of integrity and confidentiality.

JOB ROLES AND RESPONSIBILITIES:

• Acting as liaison between EVP and other staff
• Arrange EVP’s travel schedule (including air, hotel, car rental)
• Reads and routes incoming mail for EVP.
• Answers and screens EVP and other Sales Team telephone calls
• Prepare Agency Profile Briefs for EVP
• Compose and send emails to the Travel Advisor database on behalf of the EVP.
• Assist with special projects at EVP’s request.
• Draft and send Letters as needed.
• Assist with various Sales functions.
• Organize events (Breakfasts, Luncheons, and Dinners)

COMPETENCE REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications include:

• Excellent typing and writing skills a must.
• Must have excellent people skills, customer service, and telephone etiquette.
• Must be able to multi-task and prioritize accordingly.
• Detail oriented and possess organizational skills.
• Must have the ability to work independently as well as in a team setting.
• Must have problem solving ability.
• Work well under pressure and with deadlines.
• Ability to work with minimum supervision and flexibility to work long hours and occasionally a few hours on weekends as needed by EVP.
• Excellent verbal and written skills
• Detailed oriented and excellent organizational skills.
• Prior administrative experience a must.
• Must be able to travel sometimes unexpectedly for a few days at a time.

EXPERIENCE:

Outlined below are the academic qualifications and length and type of experience deemed necessary by Unique Vacations Inc. in order to perform the role of Executive Administrative Assistant competently.

Education: Bachelor's degree or equivalent in Business Administration or similar.

Experience: Two or more years related experience and/or training; or equivalent combination of education and experience.

BENEFITS:

We offer a full benefits package including:

• Health
• Vision
• Employer paid life insurance, STD, and LTD
• Sick days
• 9 Holidays
• Tuition assistance
• Parental leave
• 401K plan with a company match

Additional perk: After 6 months of continuous employment, you may visit the resorts we represent at a discounted rate.

Once you visit one of the properties, you will not only experience the best of what the brand has to offer but you will get to see first‑hand what makes us so passionate and most of all so “Unique”.

ABOUT UNIQUE VACATIONS:

Unique Vacations Inc. is an affiliate of the worldwide representative of Sandals and Beaches Resorts – exclusively providing, marketing, public relations, advertising, promotions, and creative services to showcase the Luxury Included experience, which the guests have come to adore for 40 years and counting for Sandals and Beaches Resorts.

Designed for couples in love, Sandals Resorts boasts 19 Luxury Included resorts located on the Caribbean’s best beaches in Jamaica, Bahamas, Barbados, Antigua, Curaçao, St. Lucia, St. Vincent and Grenada. The family-friend resorts for everyone, Beaches Resorts offers magnificent locations in Jamaica and Turks & Caicos.

We are headquartered in sunny South Florida – a hop, skip and a jump from the glorious Caribbean islands.