Human Resources Coordinator

Penn Veterinary Supply Inc.; Lancaster (Lancaster County); On-site; USD 50,000 - 55,000; Full time

Job summary

An established industry player is seeking a Human Resources Coordinator to provide essential administrative support to their HR department. This role involves maintaining employee records, processing payroll, and assisting with recruitment logistics. You will be the first point of contact for HR inquiries, playing a vital role in ensuring efficient HR operations. Join a family-owned business that values its people and is dedicated to providing solutions for veterinarians. If you're organized, detail-oriented, and passionate about HR, this opportunity is perfect for you!

Benefits

401(k)

Life & Disability insurance

Employee discounts on pet supplies

Generous paid time off including holiday pay

Volunteer day

Floating holiday

Qualifications

• 1-2 years of experience in an HR administrative role preferred.
• Ability to handle sensitive information with discretion.

Responsibilities

• Maintains accurate employee records and personnel files.
• Processes routine HR paperwork and assists with payroll.
• Coordinates internal communication and employee engagement.

Skills

HR administrative support

Microsoft Office Suite

ADP Workforce Now

communication skills

organizational skills

customer service

Education

High School Diploma

Associate’s Degree in Human Resources

Tools

HRIS

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

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Penn Veterinary Supply Inc. provided pay range

This range is provided by Penn Veterinary Supply Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $55,000.00/yr

ABOUT US

Founded in 1981, Penn Veterinary Supply was created out of the belief that there is a better way to supply veterinarians with products and services. This belief remains at the core of everything we do. We proudly remain a family owned and operated business, free of corporate ownership. This enables us to best meet the needs of our customers on an individual basis without the pressure of answering to shareholders. We strive to set a higher standard of servicing the veterinary profession by focusing on our Power in Partnership model.

• Penn Vet is a Family-Owned Business that values our PEOPLE and yours.
• Our team is dedicated to providing SOLUTIONS for the veterinarians and entire staff at independent, privately held veterinary hospitals.
• We aim to be a true business partner that strives to consistently exceed your SERVICE expectations.
• We select partners who advocate for the importance of the veterinarian's recommendation of PRODUCTS that provide quality, savings, and value.

Penn Vet was founded in Lancaster County, Pennsylvania, and has since grown to open branches in Michigan, Florida, and North Carolina.

About the Position

The Human Resources Coordinator provides essential administrative support for the Human Resources Department. This role is responsible for maintaining accurate employee records, supporting payroll processes, coordinating internal communications and employee engagement activities, and assisting with recruiting logistics. Serving as the first point of contact for basic HR inquiries, the HR Coordinator plays a key role in ensuring the HR department operates efficiently and is positioned to support company-wide initiatives.

One (1) full-time position is available:Candidates must be available to work an in-person schedule Monday through Friday, from 9:00am to 6:00pm.

Responsibilities

• Maintains accurate and compliant employee records and personnel files, both digital and physical.
• Processes routine HR paperwork including status changes, onboarding documents, and employment verifications.
• Updates employee data in the HRIS (ADP Workforce Now) and supports data integrity across HR systems.
• Collects and reviews timesheet data; assists with payroll processing and maintains related records.
• Serves as the first point of contact for basic HR and payroll questions, directing more complex matters to appropriate team members.
• Drafts and distributes internal communications such as announcements, newsletters, and updates to the HR portal.
• Coordinates internal communication schedules and helps maintain HR content across platforms.
• Assists with planning and executing employee engagement initiatives, recognition programs, and internal events.
• Supports recruiting efforts by posting jobs, scheduling interviews, and preparing materials for hiring managers.
• Prepares new hire paperwork, welcome materials, and assists with onboarding logistics.
• Helps coordinate offboarding tasks and ensures proper documentation is collected.
• Tracks completion of required training, maintains compliance documentation, and assists with audit preparation.
• Provides general administrative support to the HR department and contributes to special projects as needed.

Requirements

• High School Diploma required; Associate’s Degree in Human Resources, Business Administration, or related field preferred.
• 1–2 years of experience in an HR administrative or support role preferred.
• Experience with HRIS and payroll systems preferred; ADP Workforce Now experience is a plus.
• Proficiency in Microsoft Office Suite, especially Outlook, Teams, Word, Excel, and PowerPoint.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Strong customer service orientation and ability to work collaboratively.

Physical Demands

The physical demands described below are representative of those that must be met by the Associate to successfully perform the essential functions of this job.

• Remain in a stationary, seated position more than 50% of the time.
• Perform keyboarding and mouse manipulation for extended periods of time.
• Alternate between sitting and standing.
• Remain in an upright position when walking about by foot.
• Occasionally perform light work by lifting, carrying, pushing, pulling up to ten (10) pounds without assistance.
• Stoop, kneel, crouch, reach, climb stairs, and stand regularly.
• Speak to express and exchange ideas and to convey detailed spoken instructions.
• Hear, understand, and distinguish speech and/or other sounds using in-person, telephone or other remote communication.
• Have close visual acuity to prepare and analyze figures and data, to view a computer monitor, and operate typical office equipment.
• Have manual dexterity to grasp and manipulate objects.
• 401(k)
• Life & Disability insurance
• Employee discounts on pet supplies
• Generous paid time off including holiday pay, volunteer day, and floating holiday.

Penn Veterinary Supply is a drug-free workplace. Candidates are required to successfully pass a pre-employment drug screen and background check. Penn Vet is an Equal Employment Opportunity employer that does not discriminate based on race, color, religion, sex, disability, marital status, age, pregnancy, national origin, protected veteran status, ancestry, genetic information, sexual orientation, or any other characteristic protected by applicable federal or state laws.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Veterinary

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