Human Resources Coordinator

VIVO Healthcare University; Jacksonville (FL); On-site; USD 44,000 - 58,000; Full time

Benefits offered by this job

Health benefits

Life Insurance

Disability Insurance

PTO

Job summary

Vivo Healthcare University is hiring a Human Resources Coordinator to lead the HR function in a Skilled Nursing Facility environment. The role oversees policy implementation, scheduling, payroll tasks, and regulatory compliance across all shifts.

You will maintain job descriptions, handle interviews, and generate management reports while protecting employee confidentiality. Strong English, MS Office, and prior SNF HR experience are preferred, with a teamwork mindset.

Qualifications

• 3 years scheduling experience; SNF setting preferred
• Proficient in English (reads/writes/speaks)
• Knowledge of employment laws and privacy act

Responsibilities

• Assists in planning and directing HR activities
• Maintains job descriptions and performance evaluations
• Reviews requests for new or replacement personnel; arranges interviews
• Checks applications and references; coordinates interviews
• Maintains confidentiality of employee information
• Verifies right to work; maintains records
• Create and maintain staff schedules
• Track attendance and lateness
• Provide reports to management on staffing and hours
• Create/post monthly staff schedules
• Approve trades/changes in absence of DON
• Coordinate attendance policies with HR
• Provide timely reports to DON and management

Skills

HR coordination

Staff scheduling

Payroll experience

Tools

Microsoft Office

Job description

Vivo Healthcare University is hiring a Human Resources Coordinator!

Who We Are:

At Vivo Healthcare University we pride ourselves on our exceptional employee culture and the high level of care we provide for our residents. We believe that the best way to maintain our high level of care is by having a great employee culture and by treating our staff with the same care and dedication we provide for our residents. We look forward to meeting you!

Overview:

We are Seeking an experienced Skilled Nursing Facility Human Resources Coordinator to lead, directs, plans & coordinates policies & activities of the human resources department in accordance with applicable federal, state, & local standards & regulations, & as directed by the Administrator. Also to ensure adequate nursing coverage for all three shifts, to comply with the centers designated per patient days ratios & to complete the mandatory reports for scheduling & payroll daily.

Benefits:

• Health, Vision, and Dental

• Life Insurance

• Disability Insurance

• PTO

Responsibilities:

• Assists in planning, developing, organizing, implementing, evaluating and directing the HR department.

• Maintains written job descriptions and performance evaluations for each staff position in accordance with applicable laws.

• Reviews all requests for new or replacement personnel, fills requests as approved, and arranges interviews, appointments, etc.

• Checks applications and references for prospective employees and arranges for interviews as required or directed.

• Maintains job applications for personnel eligible to work in the facility.

• Maintains confidentiality of all pertinent employee information in accordance with the Privacy Act, as well as the facility’s established policies governing the release of information.

• Verifies the employee’s right to work in this country in accordance with current laws, regulations and guidelines, obtains the appropriate documentation and is filed in the employee’s personnel record.

• Create and maintain staff schedules

• Track attendance, monitor lateness and absences,

• Provide reports to management related to productive and non-productive hours

• Create and post monthly staff schedules,

• Track and post changes and approve trades in the absence of the DON or as delegated by DON

• Maintain timely records of call-offs, tardys and early arrivals and coordinate daily with HR to ensure attendance policies are administered promptly and fairly.

• Provide accurate and timely reports to DON, Facility Administrator and management on issues relating to staffing, vacancies and agency use, or other topics as assigned.

Requirements:

• Reads, writes, speaks, and understands the English language.

• Ability to read, write, speak and understand the English language.

• Knowledgeable of administrative practices and procedures, including laws, regulations, and guidelines pertaining to employment law, wage and hours rules, labor relations, OSHA, Privacy Act, etc.

• Must have the ability to act as a liaison between personnel and management.

• Must be a supportive team member, contribute to and be an example of team work.

• Experience with Microsoft Office Products

• 3 years experience as a scheduler is preferred in a SNF setting

• Payroll experience a plus