HR Assistant/Scheduler

Eden Senior Care; Beaver Dam (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

Vista Senior Living Management, the dedicated senior living division of our organization, seeks an HR Assistant/Scheduler to support staffing, scheduling, payroll, and HR operations across its communities. You will assist with recruiting, onboarding, benefits, employee records, and compliance, partnering with community leaders to maintain a positive workplace culture in Wisconsin.

This role emphasizes confidentiality, strong organizational skills, and the ability to multi-task in a fast-paced

Qualifications

• Associate’s or Bachelor’s degree in HR, Business Admin, Healthcare Admin or related field preferred.
• Minimum of two years HR experience; healthcare/long-term care experience preferred.
• Experience with staffing, scheduling, payroll, recruitment, onboarding and benefits.
• Proficiency with MS Office and HR/payroll systems; PCC is a plus.

Responsibilities

• Oversee staffing and scheduling of clinical staff to ensure coverage.
• Lead recruitment, interviewing, hiring, onboarding and orientation for all community positions.
• Process payroll and maintain accurate employee records and files.
• Administer employee benefits and assist with payroll questions.
• Support employee engagement, retention, and performance management.
• Ensure compliance with employment laws, licensing, and training.
• Maintain readiness for state and federal inspections and surveys.
• Partner with leaders to meet staffing needs and foster a positive workplace culture.
• Assist with resident billing, A/R, A/P, and general business office tasks.
• Maintain confidentiality while delivering excellent service to staff, residents and families.

Skills

Staffing & scheduling

Payroll processing

Recruiting & onboarding

HR compliance

Payroll support

Microsoft Office

HR/payroll systems

Communication

Problem-solving

Education

Associate’s or Bachelor’s degree in HR/Business/Healthcare Admin

Tools

PointClickCare (PCC)

Job description

Position: HR Assistant/Scheduler

Vista Senior Living Management is the dedicated senior living division of our organization, focused exclusively on the operation and growth of senior living communities. With more than 30 communities across multiple states, we specialize in Assisted Living, Memory Care, and Independent Living. Our mission is to provide outstanding care rooted in compassion, humility, accountability, and a genuine commitment to the well-being of our residents. We strive to create communities where residents receive personalized support, families have confidence in their care, and team members are empowered to succeed.

Charleston House Assisted Living is a proud member of the Vista Senior Living Management network, where compassionate care meets exceptional living. With 30 communities spanning across multiple states, Vista Senior Living specializes in Assisted Living and Memory Care services. Our dedicated team ensures a nurturing environment where seniors thrive and find joy in every moment.

Key Responsibilities:

• Oversee staffing and scheduling of clinical staff to help ensure appropriate coverage and meet community needs.
• Lead recruitment, interviewing, hiring, onboarding, and orientation for all community positions.
• Process payroll and maintain accurate employee records and personnel files.
• Administer employee benefits and assist with payroll and HR-related questions.
• Support employee engagement, recognition, retention, coaching, and performance management.
• Ensure compliance with employment laws, licensing, mandatory training, and regulatory requirements.
• Maintain survey readiness and support state and federal inspections.
• Partner with department leaders to meet staffing needs and build a positive workplace culture.
• Assist with resident billing, accounts receivable, collections, accounts payable, petty cash, and business office operations.
• Maintain confidentiality while providing exceptional customer service to employees, residents, families, and visitors.

Qualifications:

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, or a related field preferred.
• Minimum of two (2) years of Human Resources experience required; healthcare, assisted living, or long-term care experience preferred.
• Staffing and scheduling; payroll processing experience required.
• Experience with recruiting, onboarding, employee relations, benefits administration, and HR compliance.
• Business office experience, including billing, accounts receivable/payable, payroll support, or office administration, preferred.
• Experience with Microsoft Office and HR/payroll systems; PointClickCare (PCC) experience is a plus.
• Strong organizational, communication, customer service, and problem-solving skills.
• Ability to manage multiple priorities, maintain confidentiality, and work independently in a fast-paced environment.