Human Resources Coordinator

Hyatt Indy; Indianapolis (IN); On-site; USD 42,000 - 60,000; Full time

Job summary

Hyatt Indy is seeking an HR Coordinator to manage the day-to-day human resources activities for a downtown Indianapolis hotel. You will handle recruiting, onboarding, payroll in the manager's absence, benefits enrollment, and HRIS data entry while safeguarding confidential information.

Responsibilities include new hire orientation, policy communication, associate relations, records maintenance, and supporting payroll processes.

Qualifications

• High school diploma or equivalent required; some college encouraged.
• Experience in HR is a plus and hospitality experience preferred.
• Strong organizational and communication skills are essential.
• Ability to maintain confidentiality and handle sensitive information

Responsibilities

• Coordinate all aspects of HR, in line with hotel standards.
• Assist with recruiting, onboarding, benefits enrollment, and payroll in absence of HR Manager.
• Maintain HRIS records and personnel files; update as needed.
• Deliver new hire orientation and review policies with new personnel.
• Support safety, recognition programs, and employee communications.

Skills

Attention to detail

Organizational skills

Communication skills

Problem solving

Education

High school diploma or equivalent

Tools

Canva

Job description

186 rooms | 4,500 sq. ft. meeting/event spaceAmenities: 24-hour fitness center, indoor pool, restaurant and bar with outdoor lounge, complimentary hot breakfast daily.Located in downtown Indianapolis, this property attracts both business and leisure demand-offering strong career growth in a thriving Midwestern market. With a residential-style feel in an urban setting, it’s ideal for leaders who value both guest comfort and brand-driven operations.Responsible for the coordination of all aspects of the Human Resources function, in accordance with hotel standards and compliance. Maintains confidentiality in all manners of employee relations.Maintain complete knowledge at all times of:Recruiting and onboarding for open positions and trackingSafety bingo communicationMaintaining communication boardsPoint of contact for associates in the absence of the Human Resources ManagerAll hotel and departmental policies and proceduresAssist with benefits enrollmentDistributes bus passes and parking proxy cardsDistributes building card accessComplete bi-weekly payroll in the absence of the Human Resources ManagerMeet with new personnel to obtain needed paperwork, documentation, explain benefits, and review certain policies and proceduresConducts new hire orientation as needed and assist HR Manager with AOS completionCoordinates, processes, verifies, and maintains HR related work, which may include but not limited to: recruitment, training, benefits, employee relations, and I-9’s.Enters new employee information into the payroll and HRIS systems. Update as employee changes happenApprove employee information in the payroll system on an as needed basisMaintain personnel files electronically and paper copiesCommunicates needed departmental supplies, organization, and cleanliness.Promote positive associate relations at all timesDemonstrate integrity at all timesHolds self to a higher standardDemonstrate a can-do attitude and assist wherever neededImplement tracking methodsPeriodic departmental auditsMonitor and help execute employee recognition programs such as MVP, COQ, quarterly celebrations, and birthday/anniversary cards.Other duties as assigned and appropriateJob RequirementsHigh school graduate or equivalent, some collegePrevious experience in Human Resources a plusExperience with Canva a plusAbility to prioritize and organize work assignmentsAbility to focus attention on detailsAbility to problem solve and troubleshootAbility to input and access information into systemAbility to remain calm and courteous when consulting with demanding, difficult work situationsEmployees must fulfill their performance standards for this position and comply with company policies, rules and procedures of the hotel, including those set out in the Employee Handbook or otherwise communicated (verbally or in writing) to employees. The job description is intended to describe the general nature and work responsibilities of the position. This job description and duties of this position are subject to change, modification, and addition as deemed necessary by the hotel. Employees are required to comply with supervisory instructions and perform other job duties, responsibilities, and assignments requested by supervisors, managers, or other hotel/company officials.HRI is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job‐related requirements.HRI is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job‐related requirements.