Human Resources Coordinator

crestline-external; Fairfax (VA); Hybrid; USD 52,000 - 66,000; Full time

Job summary

Crestline Hotels & Resorts is seeking a Human Resources Coordinator to support the HR function for a group of hotels, including recruitment, reference checks, background checks, I-9 verification, and onboarding. The role is based at the Corporate Office in Fairfax, VA and operates on a hybrid schedule—three days onsite with two days optional remote.

Ideal candidates will have 2–3 years HR experience, hospitality exposure preferred, and be proficient with Microsoft Office.

Qualifications

• Must have 2–3 years of HR experience, hospitality industry preferred.
• Proficient in MS Office; SharePoint and PDF tools are a plus.

Responsibilities

• Support recruitment processes including posting positions and screening candidates.
• Review I-9s for accuracy and manage onboarding and payroll data.
• Administer leave policies and update HRIS with employment status.
• Prepare bi-weekly, monthly and quarterly HR/payroll reports and invoices.
• Process terminations and unemployment claims with proper documentation.
• Coordinate communications with hotels and maintain trace files with the Regional Director of HR.

Skills

Microsoft Office Suite (Word, Excel)

SharePoint

Adobe PDF Writer

Education

College Degree (BA/BS/Associate) or Work Equivalent

Job description

Overview

The Human Resources Coordinator will offer support to all aspects of the Human Resources function for a group of hotels to include recruitment assistance, reference checking, background check processing, verifying I9’s have been completed properly, electronic onboarding is effectively conducted, unemployment and accurately processing data. This position will be based out of our Corporate Office in Fairfax, VA. This is a hybrid role, working three days onsite with the option to work two days remotely.

Key Duties & Responsibilities

• Heavy administrative and clerical duties. Ability to multitask required.
• Assist in the recruitment process of new associates by posting positions, prescreening candidates, scheduling interviews if requested, processing data, generating specific reports for the assigned hotels.
• Reviewing I9’s to ensure accuracy and verifying active and termed I9’s.
• Complete data entry related to associate personal information, payroll information, and audit all input for accuracy. Compile reports from the database as needed.
• Ensuring bi-weekly, monthly and quarterly HR/Payroll reports and invoices are created, processed, and provided to hotels.
• Administer Crestline Hotels & Resorts Leave of Absence policies and procedures, including communication of company policies, distribution of required paperwork, provision of FMLA notification to all eligible associates, and where applicable, updating associate employment status in HRIS system.
• Complete Unemployment Compensation claim forms with associate separation or layoff information.
• Process associate terminations: generate PCF, secure electronic signature from hotels, and update payroll system.
• Maintain accurate trace files and communicate daily traces to the Regional Director of Human Resources.
• Assist with any other projects assigned by the Regional Director of Human Resources.

Education

College Degree (BA/BS/Associate): or Work Equivalent

Experience

Must have at least two (2) to three (3) years of related Human Resources experience. Experience in hospitality is preferred.

Computer Skills

Microsoft Office Suite required (Word, Excel)

Preferred Computer Skills

SharePoint and Adobe PDF Writer

Crestline Hotels & Resorts is an Equal Opportunity Employer/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, sexual orientation, gender, identity, or disability status.