Human Resources Coordinator

Crestline Hotels & Resorts; Fairfax (VA); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Crestline Hotels & Resorts is seeking an HR Coordinator at its Corporate Office in Fairfax, VA. The role is hybrid, with three days onsite and two days remote.

The candidate will assist recruitment, onboarding, I-9 verification, payroll data entry, and HR reporting across multiple hotels. A BA/BS/Assoc or equivalent work experience is required, with 2–3 years in HR; hospitality experience is preferred.

Qualifications

• 2–3 years of related HR experience; hospitality experience preferred.
• College degree or equivalent work experience required.
• Proficient with MS Office; basic HRIS data entry ability.

Responsibilities

• Support recruitment, reference checks, and onboarding processes.
• Process I-9s, unemployment, and data entry for payroll information.
• Prepare and distribute HR/Payroll reports and invoices to hotels.
• Maintain HRIS data and daily trace communications with leadership.
• Assist with special HR projects and leave of absence administration.

Skills

HR experience

Hospitality experience

Communication skills

Education

College degree BA/BS/Assoc or work equivalent

Tools

Microsoft Word

Microsoft Excel

SharePoint

Adobe PDF Writer

Job description

Overview

The Human Resources Coordinator will offer support to all aspects of the Human Resources function for a group of hotels to include recruitment assistance, reference checking, background check processing, verification of I9s, electronic onboarding, unemployment, and accurate data processing. This position will be based out of our Corporate Office in Fairfax, VA. This is a hybrid role, working three days onsite with the option to work two days remotely.

Key Duties & Responsibilities

• Heavy administrative and clerical duties. Ability to multitask required.
• Assist in the recruitment process of new associates by posting positions, prescreening candidates, scheduling interviews if requested, processing data, and generating specific reports for the assigned hotels.
• Review I9s to ensure accuracy and verify active and terminated I9s.
• Complete data entry related to associate personal information and payroll information, audit all input for accuracy, and compile reports from the database as needed.
• Ensure bi‑weekly, monthly, and quarterly HR/Payroll reports and invoices are created, processed, and provided to hotels.
• Administer Crestline Hotels & Resorts Leave of Absence policies and procedures, including communication of company policies, distribution of required paperwork, provision of FMLA notification to all eligible associates, and where applicable, updating associate employment status in the HRIS system.
• Complete Unemployment Compensation claim forms with associate separation or layoff information.
• Process associate terminations: generate PCF, secure electronic signature from hotels, and update the payroll system.
• Maintain accurate trace files and communicate daily traces to the Regional Director of Human Resources.
• Assist with any other projects assigned by the Regional Director of Human Resources.

Education

College Degree (BA/BS/Associate) or Work Equivalent

Experience

Must have at least two (2) to three (3) years of related Human Resources experience. Experience in hospitality is preferred.

Computer Skills

Microsoft Office Suite required (Word, Excel)

Preferred Computer Skills

SharePoint and Adobe PDF Writer

Crestline Hotels & Resorts is an Equal Opportunity Employer/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, sexual orientation, gender, identity, or disability status.