Part-Time HR Coordinator

Preferred Business Systems, Inc.; Whippany (NJ); On-site; USD 30,000 - 39,000; Part time

Job summary

Preferred Business System is seeking a part-time HR Coordinator to support day-to-day HR operations across our Copier and MSP/IT divisions. This role handles onboarding, benefits administration, recordkeeping, and employee relations support, working closely with the COO on broader people initiatives.

Responsibilities include onboarding, benefits, HRIS/payroll maintenance, recruiting support, attendance tracking, and compliance with NJ and federal law.

Qualifications

• 2+ years of HR generalist, HR coordinator, or HR admin experience.
• Working knowledge of NJ employment law and basic HR compliance.
• Proficiency with HRIS/payroll systems (e.g., ADP, Paychex, or similar) and Microsoft Office.
• Strong discretion and confidentiality handling sensitive employee data.
• Excellent organization and communication skills.

Responsibilities

• Manage new hire onboarding: paperwork, I-9 verification, benefits enrollment, and orientation scheduling.
• Maintain personnel files and HRIS/payroll system records, ensuring accuracy and compliance.
• Administer employee benefits and serve as first point of contact for employee questions.
• Support recruiting logistics - posting openings, scheduling interviews, background checks.
• Track and report on attendance, PTO balances, and leave requests.
• Assist with performance review cycles and documentation.
• Ensure compliance with NJ and federal employment law (wage/hour, leave laws, posters).
• Help draft and update employee handbook policies as needed.
• Provide light support on workers' comp and unemployment claims.

Skills

HR generalist

NJ employment law

HRIS/payroll

Confidentiality

Organizational skills

Tools

ADP

Paychex

Microsoft Office

Job description

Description

Schedule: Part-time, Monday-Friday, 8:00 AM-2:00 PM (30 hrs/week)
Location: Whippany, NJ (on-site)

Position Summary

Preferred Business System is seeking a part-time HR Coordinator to support day-to-day HR operations across our Copier and MSP/IT divisions. This role handles the administrative and compliance backbone of HR - onboarding, benefits administration, recordkeeping, and employee relations support, working closely with the COO on broader people initiatives.

Key Responsibilities

• Manage new hire onboarding: paperwork, I-9 verification, benefits enrollment, and orientation scheduling
• Maintain personnel files and HRIS/payroll system records, ensuring accuracy and compliance
• Administer employee benefits (health, dental, vision, PTO tracking) and serve as first point of contact for employee questions
• Support recruiting logistics - posting openings, scheduling interviews, background checks
• Track and report on attendance, PTO balances, and leave requests
• Assist with performance review cycles and documentation
• Ensure compliance with NJ and federal employment law (wage/hour, leave laws, workplace posters, etc.)
• Help draft and update employee handbook policies as needed
• Provide light support on workers' comp and unemployment claims

Requirements

Qualifications

• 2+ years of HR generalist, HR coordinator, or HR admin experience
• Working knowledge of NJ employment law and basic HR compliance
• Proficiency with HRIS/payroll systems (e.g., ADP, Paychex, or similar) and Microsoft Office
• Strong discretion and confidentiality handling sensitive employee data
• Excellent organization and communication skills
• SHRM-CP or PHR a plus, not required