Human Resources Associate

Signature IT World Inc; Parsippany-Troy Hills (NJ); Hybrid; USD 30,000 - 39,000; Part time

Job summary

A recruiting firm is seeking a high-energy HR Assistant to join their Parsippany, NJ team. This hands-on role requires 2+ years in HR or administration, focusing on onboarding, employee retention, and HR operations. The ideal candidate should possess a proactive mindset, excellent organizational skills, and the ability to navigate a fast-paced environment. This position offers a hybrid schedule with in-office days from Monday to Thursday and optional remote work on Fridays.

Qualifications

• 2+ years of demonstrated experience in HR, employee relations, or high-level administration.
• Strong sense of ownership and responsibility for your work.
• Ability to move around the office and manage physical files.
• Physical agility to move around the office and manage files.

Responsibilities

• Handle HR operations and manage file room.
• Coordinate onboarding schedules and boost employee retention.
• Serve as the primary contact for employee inquiries.
• Schedule and coordinate meetings, book rooms, and arrange catering.
• Maintain personnel database and compile basic turnover and leave reports.

Skills

Proactive Mindset & Resourcefulness

Technical Agility

High Energy

Organization

Confidentiality

Education

H.S. Diploma or GED

Job description

Location: 1 Campus Drive, Parsippany Nj 07054

Type: Contract

JOB DESCRIPTION

6-month duration to start, extensions likely

We are looking for a high-energy, resourceful HR Assistant to join our team in Parsippany, NJ. This is a hands‑on role for a "doer" who thrives in a fast‑paced environment and is ready to jump in wherever needed. You will be the engine of our HR operations, handling everything from the "HRXpert" phone line and file room management to supporting the full lifecycle of our employees.

• Schedule: Monday – Friday, 8:00 AM – 5:00 PM.
• Location: Parsippany, NJ (4:1 Hybrid: M-Th in‑office, Fri optional remote).
• Experience: 2+ years of relevant administrative or HR experience preferred.
• Active Support: Manage the file room and lead office cleanup/organization related to employee offboarding. This role requires the ability to move around and be physically active within the office.
• Onboarding & Retention: Partner with the team to coordinate onboarding schedules for new hires and actively participate in initiatives to boost employee retention.
• Communication Hub: Serve as the primary point of contact for the "HRXpert" phone line, providing helpful and timely responses to employee inquiries.
• Events & Logistics: Coordinate meetings, book rooms, and arrange catering for training programs and employee relations events.
• Data & Reporting: Maintain the personnel database and compile essential statistics on turnover, vacation, and special monthly reports.
• Resourcefulness: Manage supplies and company promotional items, ensuring the department has what it needs to succeed.

Qualifications & Requirements

• Experience: 2+ years of demonstrated experience in HR, employee relations, or high-level administration.
• Education: H.S. Diploma or GED required. (While a degree is a plus, your proven track record and "can‑do" attitude are more important).
• Accountability: A strong sense of ownership and responsibility for your work.
• Physical Agility: Ability to move around the office, manage physical files, and assist with office cleanup tasks.

Skills for Success

• Proactive Mindset & Resourcefulness: You don’t wait to be told what to do; you see a gap and fill it. You are a natural problem‑solver who finds ways to get things done with the tools at hand.
• Technical Agility: Ability to learn and master new software, apps, and office technology quickly and independently.
• High Energy: You bring a positive, eager attitude to the office every day.
• Organization: Advanced ability to multitask, manage a file room, and meet deadlines under pressure.
• Confidentiality: Absolute discretion when handling sensitive personnel information.