Human Resources Associate

Polaris Staffing Group; City of White Plains (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

Polaris Staffing Group is hiring an HR Associate for a White Plains, NY nonprofit. This hands-on role covers onboarding, personnel records, I-9 compliance, and benefits administration, and supports staff payroll and HR inquiries.

You will assist recruiting by posting openings and screening resumes, and aid biweekly payroll processing, benefits-invoice reconciliation, and vendor tasks on the finance side.

Qualifications

• Experience in HR, payroll, or a business-office/accounting support role.
• Proficient in Excel and detail-oriented.
• Strong communication and discretion with confidential information.

Responsibilities

• Manage onboarding, personnel records, I-9 compliance and benefits administration.
• Serve as first point of contact for staff payroll and HR questions.
• Support recruiting by posting openings and screening resumes.
• Assist biweekly payroll processing and reconcile benefits invoices against payroll deductions.
• Support accounts payable, credit card reconciliations, and vendor tasks.

Skills

HR experience

Payroll

Excel

Communication

Tools

ADP

Job description

An established nonprofit organization in White Plains is hiring an HR Associate to join its business office - a lean, collaborative team that supports the organizations finance and HR operations. This is a hands-on role spanning both sides of the office: you’ll manage onboarding, personnel records, I-9 compliance, and benefits administration, serve as a friendly first point of contact for staff payroll and HR questions, and support recruiting by posting openings and screening resumes. On the finance side, you’ll help run biweekly payroll, reconcile benefits invoices against payroll deductions, and support accounts payable, credit card reconciliations, and vendor tasks.

Requirements

• Experience in HR, payroll, or a business-office/accounting support role
• Excel and a proactive, detail-oriented, problem-solving approach
• Strong communication skills and discretion with confidential information

Preferences

• Experience in a nonprofit, or education setting
• ADP

Polaris Staffing Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability.