Human Resources Assistant

friedmanvartolo; Village of Garden City (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Friedman Vartolo LLP in Garden City, NY seeks a detail-oriented HR Assistant to provide essential clerical support to the HR department. You will be the first contact for employee inquiries and help manage HR systems and records throughout the employee lifecycle.

The ideal candidate is organized, discreet, and capable of handling multiple administrative tasks in a fast-paced environment. This role offers growth within HR and collaboration across the firm.

Qualifications

• Excellent communication and customer service skills (verbal and written).
• Ability to multi-task and prioritize in a fast-paced environment.
• Must be organized, accurate and thorough.
• Maintain confidentiality in handling sensitive information.

Responsibilities

• Provide day-to-day clerical and administrative support to the HR department and maintain organized records.
• Support onboarding and offboarding processes as assigned.
• Assist with HR audits by gathering and verifying documentation.
• Assist with benefits enrollment and inquiries.
• Monitor attendance and scheduling records.

Skills

Communication

Multitasking

Confidentiality

Organizational skills

Customer service

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Company

Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in seven states. While our legal expertise sets us apart, it's our mindset that drives us forward. We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge.

We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes. Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges come, we row together and lean in as one team to get the job done, no matter what.

The Position

We are seeking a detail-oriented and personable Human Resources Assistant to provide essential clerical and administrative support to our Human Resources department. In this role, you will serve as a first point of contact for employee inquiries and help keep our HR systems, records, and internal communications running smoothly, while supporting key processes across the employee lifecycle, from onboarding through offboarding. The ideal candidate is organized, discreet, and comfortable juggling a variety of administrative tasks in a fast-paced, deadline-driven environment.

This is a great opportunity for someone who enjoys being the go-to resource for employees, takes pride in accuracy and follow-through, and wants to grow their HR career within a collaborative team environment.

Responsibilities

• Provide day-to-day clerical and administrative support to the HR department, maintaining accurate and organized employee records and files
• Support new hire onboarding and offboarding processes as assigned
• Support internal and external HR audits by gathering, organizing, and verifying required documentation
• Assist with benefits administration, including enrollment, employee questions, and coordination with benefits providers as needed
• Track and maintain employee attendance and scheduling records
• Monitor and respond to employee inquiries submitted through the HR inbox and chat channels in a timely and professional manner
• Manage and update content on the HR Hub intranet page to ensure information stays current and accessible
• Assist with general HR communications, including the HR newsletter, ensuring messaging is clear, accurate, and consistent with company policy
• Maintain confidentiality of sensitive employee information at all times
• Perform other clerical and administrative duties as assigned

Requirements

• Professional demeanor and positive attitude. 1-2 years experience in HR role not required, but a huge plus!
• Excellent communication and customer service skills (verbal and written)
• Ability to multi-task and prioritize
• Must be organized, accurate and thorough
• Must exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
• Ability to learn and take initiative to complete a project with pride and precision.
• Problem-solving aptitude and analytical mindset
• Strong knowledge of Word, Excel, PowerPoint a plus.

Compensation/Benefits

We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.

ADA Compliance

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at [e-mail] to request an accommodations.

Location

Garden City, NY