Human Resources Assistant (Recruitment and Placement)

US-Department-of-Veterans-Affair; Phoenix (AZ); On-site; USD 35,000 - 55,000; Full time

Job summary

U.S. Department of Veterans Affairs in Phoenix, AZ seeks a Human Resources Assistant (Recruitment and Placement) to support the Recruitment and Placement discipline within HROO. The role focuses on data entry, records management, and timekeeping tasks under supervision.

A GS-05/06 path may apply based on experience and education, with a closing date of 10/19/2026. The candidate will follow established procedures, organize applicant materials, and assist with various routine HR tasks while

Qualifications

• Performs limited, clearly defined tasks in support of recruitment and placement.
• Follows step-by-step procedures to collect, assemble, and organize applicant materials.
• Assists higher-graded staff with routine filing, records maintenance, and retrieval of personnel-related documents.
• Receives instruction and guidance in performing basic timekeeping support tasks; compiles time and attendance records.

Responsibilities

• Enter applicant data into automated staffing systems (e.g., USA Staffing).
• Review vacancy announcements and applicant documentation for completeness and accuracy.
• Prepare routine notification and disposition letters using standard templates.
• Support timekeeping by compiling and verifying routine time and attendance data.

Skills

Data entry

Timekeeping

Applicant records

Communication

Customer service

Education

Education: four years above high school

Tools

USA Staffing

Job description

This Human Resources Assistant (Recruitment and Placement) position is established in VHA Workforce Management and Consulting's Human Resources Operations Office. HROO serves over 30,000 full-time employees. The position uniquely specializes in the Recruitment and Placement discipline of HR. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/19/2026.

You may qualify for the GS-05 Human Resources Assistant (Recruitment and Placement) based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-04) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
  • Performs limited, clearly defined tasks in support of recruitment and placement functions, such as entering applicant data into automated staffing systems.
  • Follows established step-by-step procedures to collect, assemble, and organize applicant materials and case files.
  • Assists higher-graded HR staff with routine filing, records maintenance, and retrieval of personnel-related documents.
  • Receives instruction and guidance in performing basic timekeeping support tasks, such as compiling time and attendance records for review.
  • Confirms basic applicant eligibility information against standard checklists under supervisory review.
  • Requires guidance from a supervisor or higher-graded employee to resolve any non-routine or unclear situations encountered in day-to-day tasks.

OR,

• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have four years above high school.

OR,

• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education to meet the total experience requirements. For GS-5, only education in excess of the first 60 semester hours (i.e. beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

You may qualify for the GS-06 Human Resources Assistant (Recruitment and Placement) based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-05) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
  • Applies established procedures to review vacancy announcement files and applicant documentation for completeness and accuracy.
  • Resolves routine discrepancies in applicant records and certificates of eligibles, referring more complex or non‑routine issues to higher-graded staff.
  • Identifies routine data entry errors in automated staffing systems (e.g., USA Staffing) and corrects them in accordance with established procedures.
  • Prepares routine notification and disposition letters to applicants using standard templates and guidance.
  • Supports timekeeping functions by compiling and verifying routine time and attendance data.
  • Applies established guidance to respond to routine inquiries from applicants, customers, or other HR offices, escalating more involved or sensitive requests.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.