Human Resources Assistant (Recruitment and Placement)

U.S. Department of Veterans Affairs; Phoenix (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

U.S. Department of Veterans Affairs in Phoenix, AZ is seeking a Human Resources Assistant (Recruitment and Placement) to support the recruitment process within the HR Operations Office.

The role focuses on data entry, applicant materials handling, and routine timekeeping tasks under supervision. Responsibilities include processing vacancy announcements, evaluating applicant documentation for completeness, and communicating with applicants and agency staff as part of a centralized staffing

Qualifications

• Specialized experience in recruitment and placement functions, such as data entry into staffing systems.
• Follows established procedures to assemble and organize applicant materials and case files.
• Assists with timekeeping support tasks and basic eligibility checks under supervision.

Responsibilities

• Uses USA Staffing to prepare and develop vacancy announcements and job analyses.
• Manages application materials in USA Staffing per guidelines.
• Processes rates and ranks applicants and responds to agency officials and the public.

Skills

Specialized experience in recruitment

Attention to detail

Education

Four years of education beyond high school

Job description

Summary

This Human Resources Assistant (Recruitment and Placement) position is established in VHA Workforce Management and Consulting's Human Resources Operations Office. HROO serves over 30 -000 full-time employees. The position uniquely specializes in the Recruitment and Placement discipline of HR.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/19/2026. You may qualify for the GS-05 Human Resources Assistant (Recruitment and Placement) based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-04) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: Performs limited - clearly defined tasks in support of recruitment and placement functions - such as entering applicant data into automated staffing systems. Follows established step-by-step procedures to collect - assemble - and organize applicant materials and case files. Assists higher-graded HR staff with routine filing - records maintenance - and retrieval of personnel-related documents. Receives instruction and guidance in performing basic timekeeping support tasks - such as compiling time and attendance records for review. Confirms basic applicant eligibility information against standard checklists under supervisory review. Requires guidance from a supervisor or higher-graded employee to resolve any non-routine or unclear situations encountered in day-to-day tasks. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have four years above high school. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education to meet the total experience requirements. For GS-5 - only education in excess of the first 60 semester hours (i.e. beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. You may qualify for the GS-06 Human Resources Assistant (Recruitment and Placement) based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-05) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: Applies established procedures to review vacancy announcement files and applicant documentation for completeness and accuracy. Resolves routine discrepancies in applicant records and certificates of eligibles - referring more complex or non-routine issues to higher-graded staff. Identifies routine data entry errors in automated staffing systems (e.g. - USA Staffing) and corrects them in accordance with established procedures. Prepares routine notification and disposition letters to applicants using standard templates and guidance. Supports timekeeping functions by compiling and verifying routine time and attendance data. Applies established guidance to respond to routine inquiries from applicants - customers - or other HR offices - escalating more involved or sensitive requests. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• The major duties of the HR Assistant (Recruitment and Placement) position include but are not limited to: Utilizes the USA Staffing program to prepare and develop vacancy announcements
• Utilizes the USA Staffing program to prepare job analyses and benchmark reports
• Manages application materials within the USA Staffing program in accordance with VHA DEU - Agency and OPM standards and guidelines
• Processes - rates and ranks applicants
• Provides oral and written responses to agency officials - applicants and the general public
• Determines nature of calls and resolves situation or refers to appropriate individual
• Audits certificates
• Suggests and prepares modifications to procedures
• Determines deviations from standard operating procedures in order to meet schedules and deadlines
• Performs clerical - administrative and personnel duties as assigned
• Individuals selected below the full performance level (GS-07) will perform the duties outlined but will operate under closer supervision and will not be expected to demonstrate the same level of subject matter mastery
• Work Schedule: Full-time - 40 hours per week - Monday to Friday Compressed/Flexible: May be available at supervisor's discretion
• Telework: This position may be authorized for ad hoc telework
• Telework eligibility will be discussed during the interview process
• Ad hoc is defined as occasional - non-recurring telework
• Virtual: This is not a virtual position
• This is not a remote position
• Return to Office (RTO): RTO mandates are in effect and selectees will be required to report to in-person work five days per week unless they are approved for an exception or an exemption
• Any approval for an RTO exception - exemption - or extension will happen after a conditional job offer - but before a final job offer
• Position Description/PD#: Human Resources Assistant (Recruitment and Placement)/PD70146-A and PD70147-A Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not authorized Permanent Change of Station (PCS): Not authorized Promotion Potential: The selectee may be promoted to the full performance level (GS-7) without further competition when all regulatory - qualification - and performance requirements are met
• Selection at a lower grade level does not guarantee promotion to the full performance level.