Human Resources Assistant (Limited Term Employment)

State of Wisconsin; Madison (WI); On-site; USD 34,000 - 39,000; Part time

Job summary

The State of Wisconsin invites applications for a Limited Term Employment HR Assistant to support the Central Wisconsin Center in Madison. This daytime, Monday–Friday role offers up to 20 hours weekly with potential future hybrid options.

The LTE position emphasizes HR program support, recruitment assistance, and policy interpretation, requiring confidentiality, solid communication, and organizational skills.

Qualifications

• Experience in an office setting performing administrative support.
• Experience using computer-based applications (Excel, Word, Outlook, Access).
• Strong communication and confidentiality are essential.

Responsibilities

• Provide a wide variety of HR program support activities for CWC.
• Assist in recruitment efforts and filling vacancies.
• Provide HR administrative support and interpret policies and procedures.
• Maintain confidentiality and strong organizational practices.

Skills

Office administration

Communication

Organization

Confidentiality

Education

HR training

Tools

Excel

Word

Outlook

Access

Job description

Introduction

Join our team as a Human Resources (HR) Assistant within the Division of Personnel Management. This position will provide HR support to Central Wisconsin Center (CWC), one of the seven facilities managed by the Department of Health Services (DHS).

We are recruiting for a Limited Term Employment (LTE) HR Assistant willing to work daytime hours Monday – Friday, up to 20 hours per week. Hours will be flexible to the extent that operational needs are met.

This position will work from CWC, located on the northside of Madison. This position will work from the CWC office with the possibility for a limited hybrid remote work schedule in the future as allowed by the needs of the business unit.

Please review the information regarding LTE employment with the State of Wisconsin:

• LTE positions are not civil service classified positions, do not give any rights to a permanent civil service classified position and do not lead to permanent status.
• Wisconsin residency is required for LTE positions.
• No more than 1039 hours may be worked in a 12-month year.

Position Summary

The HR Assistant LTE is responsible for providing a wide variety of complex HR program support activities including helping with recruitment efforts for CWC. Duties include assisting in filling vacancies and providing HR administrative support. This position will interpret CWC and DHS policies and procedures, State of Wisconsin HR Handbook Chapters, state statutes, and administrative codes governing HR functions. The incumbent in this position must operate with a high degree of confidentiality. Additionally, strong communication (oral and written) and organization skills are essential to be successful in this role.

Salary Information

The starting salary is between $25.00 – $28.50 per hour, depending on experience. This is an LTE appointment and is limited to 1039 hours in a year.

This position is classified as an HR Assistant - Advanced and is in pay schedule and range 81/04.

Job Details

• All applicants who may be appointed to this position will be required to allow DOA to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.
• Employees at CWC will be required to receive a TB test, which will be administered by medical personnel approved by the facility within 30 days of the start date.
• DOA does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire. DOA/DHS is not an E-Verify employer nor a STEM-OPT eligible employer.
• LTEs must be a Wisconsin resident.

Qualifications

Minimally qualified applicants will have both of the following:

• Experience working in an office setting performing administrative support (e.g. scheduling interviews or meetings, drafting documents, reviewing documentation to ensure accuracy and completion, responding to emails, etc.).
• Experience using computer-based applications (e.g. Excel, Word, Outlook, Access, etc.).

Well-qualified applicants will also have at least one of the following:

• Formal HR training (e.g. coursework, certifications, etc.).
• Experience using human resources information system (HRIS) to enter HR transactions.
• Experience providing human resources administrative support (e.g. posting positions to job boards or creating job/vacancy ads, preparing applicant materials, communicating with applicants, filing or uploading personnel documents, etc.).

Be sure to address the qualifications above in your resume

Submitted materials may be evaluated by a panel of job experts according to the qualifications above. Please monitor your email for communications related this position. Current or former permanent, classified, state employees must complete the online application process to be considered.

DHS is an Equal Opportunity and Aff…

Veterans are encouraged to apply. For complete information on veterans’ hiring programs with the WI Department of Veteran’s affairs, click here.

For technical assistance and general information, please see Frequently Asked Questions. For questions about the position, to request a copy of the full position description, or for other employment inquiries, please contact Alyssa Kjin in Human Resources at [e-mail].

Deadline to Apply

The deadline to apply is Wednesday, September 30, 2026, by 11:59 pm CT. Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is only available Monday through Friday 7:45 am – 4:30 pm. Late or incomplete applications will not be accepted.