Human Resources Assistant *Hybrid*

PAULO PRODUCTS COMPANY; St. Louis (MO); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Life Insurance

Vision Insurance

401k

Referral bonus

Employee Assistance Program

Job summary

Paulo Products Company is seeking an Entry HR Assistant to provide administrative support for benefits, hiring, payroll and other HR tasks at our Corporate Headquarters in St. Louis, MO. The role focuses on onboarding, maintaining personnel records and serving as a primary contact for routine inquiries.

You will support HR policies, assist with processing new hires and terminations, and help ensure compliance with labor laws while handling confidential information with care.

Qualifications

• High school diploma.
• Minimum one year of HR experience preferred.
• Maintain strict confidentiality of sensitive data.
• Strong data entry and data reporting skills.
• Proficient with Microsoft Office, Outlook, Excel and Word.
• Excellent customer service and communication with staff and management.
• Must pass pre-employment physical and drug screen, including THC.

Responsibilities

• Interpret and apply company HR policies and procedures.
• Maintain team member databases and manage emails for HR.
• Serve as liaison between team members and HR by routing inquiries.
• Assist with onboarding and employment verification.
• Ensure compliance with employment laws and internal procedures.
• Process new hires, transfers and terminations.
• Prepare and review I-9 files and E-Verify data.
• Coordinate training schedules and vendor compliance.
• Support audits and cross-train within HR.
• Travel to meetings as required.

Skills

Customer service

Communication

Confidentiality

Organizational skills

Attention to detail

Teamwork

Education

High school diploma

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Job Details

Level: Entry, Job Location: Corporate Headquarters - St Louis, MO 63110, Position Type: Full Time, Education Level: High School, Travel Percentage: Negligible, Job Shift: Administrative Day Time Shift, Job Category: Human Resources,

As an HR Assistant, you will provide administrative support to other human resources professionals related to benefits, hiring, payroll and other key HR areas. Your duties include assisting with the onboarding process, maintaining accurate team member records and managing internal and serving as a primary point of contact for routine staff inquiries. You will need to maintain Human Resources practices and objectives that will provide a balanced program throughout the organization.

All information is confidential and should only be disclosed to and/or discussed with authorized personnel. Any breach of confidentiality will result in disciplinary action and may result in termination.

KEY RESPONSIBILITIES

• Interpret and understand the Paulo Products Company Team Member Handbook, policies and procedures.
• Performing administrative duties, such as maintaining team member databases (digital and paper) and sorting emails for the HR department.
• Serve as a helpful liaison providing smooth communication (phone, email and Ask Here) between team members and HR department by resolving basic inquiries or routing complex issues to specialists.
• Respond and verify employment of current and previous team members.
• Ensuring compliance with employment and labor laws.
• Processing all new hires, transfers and termination in accordance with our procedures and checklists.
• Verify that employment agreements have been signed by applicable team members.
• Submit information on new hires to E-Verify within first three days of employment.
• Maintain I-9 files and ensure compliance with Immigration Laws.
• Requesting and reviewing background checks in accordance with our policies.
• Scheduling and verifying physical, drug and hearing tests results on all Paulo team members and distribute accordingly.
• Maintain team member badges and photos.
• Maintain and audit team member data forms and job and pay history ledgers.
• Managing and coordinating schedules for the HR department, including meetings and events.
• Assist all plants with inputting and tracking team member learning and training information.
• Ensuring external vendors are compliant with all Paulo policies and procedures.
• Prepare and distribute training increase notices for production team members and maintain training schedules.
• Maintain and update procedures manual and checklists relating to the position.
• Support labor law compliance and help organize documentation for internal or external audits.
• Cross train with other members of the Human Resources department.
• Travel to and participate in job-related meetings, conventions, training, etc. Such travel may involve overnight stays of one or more nights.
• Other duties as assigned.

Qualifications

• High school diploma.
• Minimum one year of Human Resources experience is preferred.
• Strict commitment to maintaining confidentiality regarding sensitive team member and company data.
• Requires strong data entry skills; and data reporting skills.
• Strong comfortability with Microsoft Office, Outlook, Excel and Word.
• Strong customer service skills in interacting with team members and management.
• Must pass a pre-employment physical and drug screen, including THC.

License(s)/Certification(s) Required

• Valid driver’s license and acceptable Motor Vehicle Record in compliance with Paulo’s Vehicle Use Policy.

Competitive Benefits Package

• Medical benefits (including Teledoc 360Telehealth Visits)
• Dental benefits
• Group Life Insurance
• Voluntary Life Insurance
• Vision Insurance
• Holiday Pay
• Sickness & Accident pay
• 401k with employer match and employer contribution up to 5.5%
• Employee Referral Bonus & chance to win annual $2,000 drawing!
• Employee Assistance Program