Human Resources Assistant Bilingual ( SPANISH)

Unique Life, Inc.; New York (NY); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

401(k) matching

Flexible spending account

Health insurance

Health savings account

Life insurance

Job summary

Unique Life, Inc. is seeking a Human Resources Assistant to provide broad support within the HR department, handling clerical tasks, employee records, and recruitment coordination in a not-for-profit setting.

You will liaise between HR and staff, ensuring smooth communication and prompt resolution of requests in both English and Spanish. You will assist with onboarding, I-9 verification, benefits inquiries, and HR reporting while maintaining digital records and responding to inquiries in a

Qualifications

• 1 year of experience as an assistant (essential).
• Fluency in both English and Spanish (verbal and written) is mandatory.
• Exposure to labor law and employment equity regulations.
• Effective HR administration and people management skills.
• Full understanding of HR functions and best practices.
• Strong written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Highly computer literate with capability in email, MS Office, and related business and communication tools.
• Fantastic organizational and time management skills.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.
• Ability to accurately follow instructions.

Responsibilities

• Assist with day-to-day operations of the HR functions and duties.
• Provide clerical and administrative support to Human Resources executives.
• Compile and update employee records (hard and soft copies).
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc).
• Deal with employee requests regarding human resources issues, rules, and regulations.
• Coordinate communication with candidates and schedule interviews.
• Handle recruiting to source candidates and updating our database.
• Produce and submit reports on general HR activity.
• Complete termination paperwork.
• Facilitate new hire orientations and onboarding materials.

Skills

Bilingual English/Spanish

HR administration

Communication skills

Attention to detail

Time management

Problem-solving

Tools

MS Office

Email

Job description

Job Category

Human Resources

Overview

Description

Unique Life, Inc. is a not-for-profit organization that supports individuals with unique needs and skills by utilizing a person-centered approach, that allows them to live a meaningful and integrated life within their community. Unique Life Inc. operates under the jurisdiction of OPWDD and conforms to Title 14 Department of Mental Hygiene New York Codes, Rules, and Regulations (NYCRR).

The Human Resources Assistant will provide a wide range of supportive activities inside our HR department such as assisting with day-to-day operations of the Human Resources Department. Providing clerical and administrative support to Human Resources Executives, Compiling, and updating employee records (hard and soft copies). An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.

Primary Job Duties and Responsibilities

• Assist with day-to-day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources executives
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
• Deal with employee requests regarding human resources issues, rules, and regulations
• Communicate with public services when necessary
• Properly handle complaints and grievance procedures
• Coordinate communication with candidates and schedule interviews
• Handle recruiting to source candidates and updating our database
• Support all internal and external HR-related inquiries or requests.
• Maintain digital and electronic records of employees.
• Schedule meetings, interviews, HR events and maintain agendas.
• Produce and submit reports on general HR activity.
• Complete termination paperwork
• Facilitate new hire orientations, including language-specific onboarding materials.
• Assist with paperwork completion, I-9 verification, and exit interviews.
• Keep up to date with the latest HR trends and best practices.
• Complete Translations of HR Documents and Trainings
• Assist employees with benefits inquiries and enrollment, explaining options in both languages.
• Collaborate with benefits providers to resolve issues.

Qualifications:

• 1 year of experience as an assistant (essential).
• Fluency in both English and Spanish (verbal and written) is mandatory.
• Exposure to labor law and employment equity regulations.
• Effective HR administration and people management skills.
• Full understanding of HR functions and best practices.
• Strong written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Highly computer literate with capability in email, MS Office, and related business and communication tools.
• Fantastic organizational and time management skills.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.
• Ability to accurately follow instructions.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

• 401(k) matching
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Ability to commute/relocate:

• Bronx, NY 10469: Reliably commute or planning to relocate before starting work (Required)