Human Resources Assistant

GDKN; Yarmouth (MA); On-site; USD 39,000 - 42,000; Full time

Job summary

GDKN in Yarmouth Port, MA is seeking an HR Assistant Specialist to support recruitment administration, employee relations, and ATS/VMS operations onsite.

You will run reports, coordinate requisitions, assist with HR projects, and provide training to end users while ensuring compliance with employment laws. The role requires 2+ years of HR experience and an associate degree, plus strong communication skills.

Qualifications

• 2+ years of HR experience in recruitment administration, employee relations, or HR support.
• Experience with ATS and VMS platforms is required and 2+ years preferred.
• Strong communication and problem-solving skills; ability to troubleshoot system issues.

Responsibilities

• Assist with core HR functions including recruitment and employment support, labor relations activities, and workforce planning projects.
• Oversee ATS/VMS administration and support regional teams.
• Run reports and provide ATS/VMS support in collaboration with HR stakeholders.
• Manage requisitions in VMS and assist hiring managers with information requests.
• Troubleshoot system issues and provide end-user guidance.
• Train system end users and process owners; communicate system information to HR teams.
• Support workforce planning reporting and ad hoc report reduction.
• Select and review candidates for direct hire and forward resumes to managers.

Skills

Recruitment experience

ATS experience

VMS experience

Employee relations

HR reporting

Communication skills

Problem solving

Education

Associate's degree or equivalent experience

Tools

IQNavigator

MS Excel

Job description

The Human Resources Assistant Specialist supports multiple functions within a human resources department, with emphasis on recruitment administration, employee and labor relations support, and ATS/VMS operations. This onsite role at GDKN is based in Yarmouth Port, MA, supporting HR teams through reporting, troubleshooting, and recruiting-related coordination.

Key Responsibilities

• Assist with core HR functional areas, which may include recruitment and employment support, employee and/or labor relations activities, and special projects connected to workforce planning.
• Oversee Applicant Tracking System (ATS) and/or Vendor Management System (VMS) administration, including ATS/VMS support for regional, country, and corporate HR teams.
• Run reports and provide ATS/VMS support by collaborating with HR teams and stakeholders.
• Monitor job requisitions in the ATS/VMS and submit new requisitions in the Vendor Management System (VMS), including contingent worker needs in IQNavigator (IQN).
• Manage requisitions in the VMS, including contacting hiring managers to request additional information for approved requisitions.
• Troubleshoot issues based on end-user requests and support system users with guidance and problem resolution.
• Act as a subject matter resource to HR leads/teams and external candidates, including support with system setup and related issues.
• Provide training to system end users and process owners.
• Communicate system information to HR and hiring teams to support recruiting operations.
• Support workforce planning reporting by working with HR teams to develop data elements, provide access to evaluation data against defined targets, and reduce ad hoc report generation.
• Create and distribute reports to business units covering requisition, recruiting, and hiring activity.
• Select and review candidates for direct hire candidates only, identifying candidates with basic qualifications and forwarding selected resumes to the hiring manager for review.
• Follow up with hiring managers regarding selected candidates, interview results, and hiring progression.
• Conduct an HR fit phone interview to support selection of candidates for open positions.
• Coordinate necessary assessments and coordinate functional interviews with the hiring manager through local HR contacts.

Expense Reimbursement

• Reimburse approved job-related expenses (such as mileage and travel-related meals) after approval by the Expense Approver to the Resource.
• Ensure approved expenses align with established Expense guidelines.

Work Schedule and Location

• Work approximately 40 hours per week, with the ability to work overtime as needed.
• Flexibility is required for locations and district assignments as needed.
• Role is onsite (in person) at the work location.

Required Qualifications

• 2+ years of experience in the field or a related area.
• Associate's degree preferred (or equivalent experience).
• Some knowledge of employment laws.
• Effective communication skills.
• Recruitment experience.
• ATS experience: 2 years required.
• VMS experience: 2 years required.

Technology Requirements

• Applicant Tracking System (ATS)
• Vendor Management System (VMS)
• IQNavigator (IQN)

Compensation

• $28.00 to $30.60 per hour