Human Resources Assistant

Colonial Behavioral Health; Williamsburg (VA); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

Virginia Retirement System

Health insurance

Dental insurance

Vision insurance

Life insurance

HSA/FSA

PSLF employer

Job summary

Colonial Behavioral Health in Williamsburg, VA seeks a Human Resources Assistant to provide administrative support to the HR team. You will handle calls, maintain personnel records, assist with recruitment and onboarding, and help with HR tasks while upholding confidentiality.

The role requires strong communication, attention to detail, and the ability to manage multiple projects. A high school diploma is required, with an associate degree preferred and HR/administrative experience.

Qualifications

• High school diploma or equivalent required; associate degree in HR/Business preferred.
• 1+ year of administrative or HR experience.
• Proficient in MS Office and HRIS systems.
• Strong communication and confidentiality in HR matters.

Responsibilities

• Answer and route incoming calls to the HR Department.
• Maintain, organize, and file personnel records and HR documents.
• Audit HR files for accuracy and completeness.
• Assist with recruitment activities, including scheduling interviews.
• Support onboarding and new hire paperwork.
• Assist with FMLA, workers' comp, and employee leave processes.
• Support employee separation and exit processes.
• Maintain confidentiality of sensitive information.
• Perform other duties as assigned.

Skills

Communication

Attention to detail

Multitasking

Interpersonal skills

Confidentiality

Administrative support

MS Office

HRIS

Driver's license

Education

High school diploma or equivalent

Associate degree preferred

Tools

MS Office

HRIS system

Job description

Colonial Behavioral Health provides opportunities for recovery to individuals and their family members affected by mental illness, substance use disorders, and developmental disabilities. We proudly serve the citizens of James City County, the City of Poquoson, the City of Williamsburg, and York County.

We are currently seeking a Human Resources Assistant to join our team. This position provides administrative and clerical support to the Human Resources Department. Responsibilities include answering and directing incoming calls, maintaining personnel records, conducting file audits, assisting with recruitment and onboarding activities, and supporting various HR functions.

Job Responsibilities

• Answer and route incoming calls received within the Human Resources Department.
• Maintain, organize, and file personnel records and HR documentation.
• Conduct periodic audits of HR files to ensure required documentation is complete, accurate, and properly maintained.
• Assist with recruitment activities, including scheduling interviews and communicating with applicants.
• Support the onboarding process, including preparing new hire paperwork and assisting with employee orientation.
• Assist with the administration of Family and Medical Leave Act (FMLA) requests, workers' compensation claims, and related employee leave programs.
• Support employee separation and exit processes.
• Maintain confidentiality of sensitive employee information.
• Perform other duties as assigned.

Monday-Friday: 8:00 a.m. - 5:00 p.m.

Skills and Qualifications

• Excellent communication and interpersonal skills including the ability to listen effectively.
• Detail oriented.
• Ability to move between multiple projects or activities and remain focused.
• Ability to interact effectively with all levels of management.
• Demonstrated ability to maintain strict confidentiality and exercise discretion in Human Resources issues.
• High school diploma or equivalent required; associate degree in Human Resources, Business Administration, or a related field preferred.
• At least one year of previous administrative or human resources experience required.
• Microsoft office software experiencerequired.
• Prior experience working in an HRIS system preferred.
• Valid drivers license and acceptable driving recordrequired

Our compensation package includes:

• Competitive compensation
• Virginia Retirement System
• Health, Dental, Vision, & Life Insurance
• Health Savings Account/Flexible Spending Accounts
• Public Student Loan Forgiveness (PSLF) employer

Colonial Behavioral Health is an Equal Employment Opportunity Employer.