Human Resource Coordinator

Newport Mental Health; Middletown (RI); On-site; USD 31,000 - 32,000; Full time

Benefits offered by this job

3 weeks PTO to start

Up to 11 paid holidays

Bilingual pay incentive

Health insurance

401(k) retirement plan

Tuition reimbursement

Employee Assistance Program

Job summary

Newport Mental Health is hiring an HR Coordinator to support the Human Resources Department with admin processes, HR systems, onboarding, and compliance tasks. The role requires meticulous data handling, confidentiality, and ability to manage multiple projects while ensuring smooth HR operations.

You will respond to staff inquiries, assist with events, and maintain employee records, reports, and onboarding/offboarding steps.

Qualifications

• Associate's degree in HR, business administration, or related field (in progress acceptable).
• Prior HR internship or administrative experience preferred.
• Experience with HRIS or payroll systems preferred.
• Exposure to HR compliance or employment law strongly desired.

Responsibilities

• Respond to staff inquiries regarding HR policies, benefits, etc.
• Assist in planning company events.
• Organize and update employee data and reports.
• Coordinate onboarding and offboarding steps, ensuring accuracy.
• Maintain HR records and reporting structures, including data updates.
• Support audits and compliance reviews with reports and documentation.
• Monitor HR workflows and suggest efficiency improvements.
• Provide first-level HR support and direct to resources.
• Assist with benefits and payroll administration data entry and vendor coordination.
• Support workplace health and safety processes with proper documentation.

Skills

Professional work ethic

Written and verbal communication

Interpersonal skills

Microsoft Office

Time management

Confidentiality

Education

Associate's degree in HR / Business Admin

Tools

HRIS systems

Payroll systems (Paylocity/ADP)

Job description

HR Coordinator

Salary Range: $20.00 per hour

Schedule: 30 hours/week | Monday through Friday, 8:30 am to 3:30 pm

WHY JOIN NEWPORT MENTAL HEALTH?

At Newport Mental Health, we invest in our employees by offering competitive pay, exceptional time-off benefits, opportunities for professional growth, and a supportive, mission-driven culture.

What We Offer…

• 3 weeks of paid time off (PTO) to start, with additional PTO for Director-level roles
• Up to 11 paid holidays each year
• 1 paid Flex Holiday each year
• Separate paid personal days
• Separate paid sick time
• $3,000 annual bilingual pay incentive
• Medical, dental, and vision coverage
• Flexible Spending Accounts (FSA) and Dependent Care Accounts
• 403(b) retirement savings plan
• Company-paid life insurance
• Tuition reimbursement
• Employee Assistance Program and wellness resources

*Benefits and eligibility vary by position, scheduled hours, and employment status; additional criteria may apply to certain benefits and incentives.

WHO WE ARE…

Newport Mental Health (NMH) is a progressive high-energy organization that uses state of the art person-centered recovery approach to help individuals recover from mental illness and substance use disorders. NMH extends its trauma informed evidence-based services to children, adolescents, families, and adults. Our services vary from outreach, specialized program, mental health, school-based therapy, substance use therapy, community-based therapy, and outpatient clinic.

For more information visit our website: www.newportmentalhealth.org

WHO WE ARE LOOKING FOR…

Mission- Aligned: You are excited to be a part of Newport Mental Health’s mission to improve the lives of our clients living and working in Newport County by providing the highest quality of care.

Ally: You intentionally foster belonging, personal growth, and empowerment for all. You’re a strong advocate for the BIPOC, LQBTQIA+, Woman, Veteran, and other underrepresented communities.

Solution Orientated: You are driven to think of different approaches to narrow the gap which leads to positive and effective changes.

Time Management: You are a conscious planner and a thoughtful decision maker who adheres to deadlines.

WHAT YOU WILL BE DOING (ESSENTIAL DUTIES)…

The HR Coordinator supports the Human Resources Department by managing administrative processes, maintaining HR systems and documentation, and assisting with audits, onboarding, compliance, and employee support. This role requires strong attention to detail, confidentiality, and the ability to manage multiple projects while ensuring HR operations run smoothly.

• Responding to staff inquiries regarding HR policies, employee benefits, and other HR-related matters
• Assisting in the planning of company events
• Organize and manage the review and updating of employee data and reports
• Coordinate administrative steps of onboarding and offboarding, ensuring accuracy and timely completion.
• Maintain HR records and systems, including updates to employee data and reporting structures.
• Support audits and compliance reviews by preparing reports, verifying documentation, and ensuring records are current.
• Monitor HR workflows and recommend process improvements to increase efficiency and consistency.
• Provide first-level HR support by responding to employee inquiries and directing them to appropriate resources.
• Assist with benefits and payroll administration, including data entry, updates, and vendor coordination.
• Support workplace health and safety processes, ensuring proper documentation and communication of requirements.
• Assist HR leadership with projects, events, and initiatives that enhance employee engagement and organizational effectiveness.

Knowledge, Skills, and Abilities:

• Able to demonstrate professional work ethic
• Outstanding written and verbal communication skills
• Good interpersonal and organizational skills
• Proficiency in all Microsoft Office applications.
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines.
• High attention to detail and accuracy in handling sensitive data and documentation.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.

Requirements

What We Expect of You…

• Associate's degree in human resources, Business Administration, or related field (or in progress, with graduation expected within first year.)
• Prior HR internship or related administrative experience preferred.
• Experience with HRIS or payroll systems (such as Paylocity/ADP) preferred.
• Coursework or exposure to HR compliance, employment law, or organizational behavior strongly desired.

Newport Mental Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.