Human Resources Assistant

Harbor, Inc.; Toledo (OH); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision

Retirement with match

Generous PTO & holidays

Tuition/license reimbursement

Clinical supervision hours

Job summary

Harbor, Inc. is seeking a Human Resources Assistant to provide administrative and operational support for the HR department.

This full-time role ensures confidential processing of HR documentation, coordinates onboarding, and assists with payroll/HRIS tasks while maintaining accurate records. The position emphasizes attention to detail, discretion with sensitive information, and strong organizational skills, with responsibilities across recruitment, documentation, benefits, and HR reporting.

Qualifications

• High School Diploma or GED required.
• Ability to handle confidential information with discretion.
• Excellent organizational skills and detail orientation.

Responsibilities

• Provide administrative and operational support to the HR team.
• Coordinate onboarding and pre-employment processes for new hires and interns.
• Assist with payroll/HRIS tasks, data entry, and routine audits.
• Maintain employee files and HR records with confidentiality and retention requirements.
• Respond to HR inquiries and support recruitment activities as needed.

Skills

Attention to detail

Discretion with confidential info

Multitasking

Education

High School Diploma or GED

Job description

The Human Resources Assistant is responsible for providing administrative and operational support in support of the Human Resources department’s efficiency, service delivery, and overall organizational effectiveness. This position ensures accurate and confidential processing of HR documentation, timely coordination of HR activities, and dependable support across key HR functions.

Position is full-time, 40 hours per week.

REQUIREMENTS

Education :

• High School Diploma or GED equivalent.

Experience :

• Attention to detail and ability to multitask.
• Ability to handle confidential information and documentation with discretion.

Licensureand Certifications(if applicable) :

• Must have a valid driver’s license, acceptable driving record, and show proof of personal auto insurance policy to bedeemedinsurable with Harbor’s vehicle insurance carrier.

Preferred Qualifications :

• Previousexperience inHumanResources field.

RESPONSIBILTIES

Essential Functions and Primary Responsibilities :

• Provide administrative and operational support to the entire Human Resources team.
• Assistwith recruitment coordination by posting approved job opportunities on designatedcommunity,college, and online sites andmaintainingposting records.
• Respond to internship inquiries and support the application/onboarding workflow for interns in collaboration with the Recruiter and HR team.
• Coordinate pre-employment onboarding appointments and complete onboarding steps for selected candidates (e.g., forms, I-9/E-Verify support as applicable,requiredscreenings, and documentation tracking).
• Support benefits and leave administration through data entry, document collection, routing, and follow-up with employees and as directed.
• Assistwith payroll/HRIS support tasks, including dataentry/updates, troubleshooting escalation, and routine audits to promote data accuracy.
• Maintain employee personnel files and HR records by scanning, indexing, and filing documentation (e.g., new hire documents, union correspondence, PDCs, and performance documentation)in accordance withretention and confidentiality requirements.
• Prepare materials and coordinatelogisticsfor New Hire Orientation and other HR meetings/trainings (e.g., room set-up, attendee lists, packets, and sign-in sheets).
• Generate HRIS and operational reports as requested;assistwith tracking metrics, reconciling data, and preparing materials for internal audits and reviews.
• Process employment verifications and respond to routine internal/external HR inquiries, escalating sensitive or complex matters appropriately.
• Track completion of education, background, and other required pre-employment verifications and follow up as needed with candidates, vendors, and internal stakeholders.
• Update andmaintainjob summaries, HR templates, and standardized communications as directed to support consistent HR practices.
• Order andmaintainHR office supplies, onboarding materials, and file inventory as needed.
• Participate in HR team meetings and cross-functional meetings as requested.
• Completeaccuratedata entry for new hires and employee changes (as assigned) to ensure HRIS and personnel records are current.
• Monitor and track employee licenses, certifications, andrequiredtrainings; support compliance documentation and audit preparation activities.
• Assist the HR team with events, audits, file reviews, special projects, and daily operational tasks to support department goals and timelines.
• Maintain current knowledge of HR practices, systems, and compliance requirements related to essential job competencies anddemonstratecontinued growth

About Harbor:

• A leading provider of mental health and substance use treatment forover 100 years.
• 350+ clinical staffserve over24,000 clientsacross multiple locations and in the community each year.
• Services ranging from counseling, pharmacological management, primary care, psychological testing, case management, substance use treatment, residential services, vocational program, andmore!

Why Work for Harbor?

You will have the opportunity to meet other motivated individuals who are also making a positive impact at our company. Harbor is committed to investing our resources in you! Some benefits of working with Harbor include:

• Medical, dental, and vision coverage
• Retirement plan with company match
• Generous paid time off, sick time, and paid holidays
• Tuition and professional license reimbursement programs
• Clinical supervision hours offered
• Ability to make a difference in your community!

Qualifications

Skills

Behaviors

:

Motivations

:

Education

Required

High School or better.

Experience

Licenses & Certifications

Required

Proof of Auto Insurance

Drivers License

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.