Human Resources Assistant

Virginia Polytechnic Institute and State University (VT); Roanoke (VA); On-site; USD 38,000 - 46,000; Full time

Job summary

The Fralin Biomedical Research Institute at Virginia Tech in Roanoke is seeking an HR Assistant to provide administrative support to FBRI and HS&T, handling personnel records, leave administration, payroll, and HR documentation.

You will maintain employee records, support onboarding/offboarding, ensure compliance with university policies, and assist the Senior HR Manager with new hire documentation, deadlines, and daily HR operations.

Qualifications

• Excellent communication with exceptional attention to detail.
• Experience handling confidential information.
• Strong organizational skills and time management.
• Ability to interact respectfully with all individuals.
• Proven ability to work with sensitive matters with professionalism and discretion.
• Proficiency with Microsoft Office applications (Word/Excel/Outlook/PowerPoint).

Responsibilities

• Provide administrative support to FBRI and HS&T.
• Maintain employee records, leave records, and HR documentation.
• Assist with wage payroll and HR correspondence.
• Support onboarding and offboarding and daily HR operations.
• Ensure compliance with university policies and deadlines; support with new hire documentation.

Skills

Communication

Attention to detail

Confidential information

Organization

Multitasking

Interpersonal skills

Discretion

MS Office

Education

Associate or Bachelor's degree (or equivalent)

1 year HR experience

Tools

Word

Excel

Outlook

PowerPoint

Job description

Job Description

The Fralin Biomedical Research Institute is seeking an HR Assistant to provide administrative support to FBRI and HS&T. This position assists with personnel records, leave administration, wage payroll, HR correspondence, and the processing of HR documentation while maintaining employee records in accordance with university policies and procedures. The ideal candidate will have strong administrative experience, experience handling confidential information, and excellent organizational skills. Success in this role requires a strong commitment to customer service, collaboration, attention to detail, effective communication, and the ability to manage multiple priorities in a fast-paced environment.

This position supports a variety of HR functions, including maintaining employee directories, monthly leave records, assisting the Senior HR Manager with new hire documentation, processing wage time entry, communicating deadlines to ensure compliance, and performing other related duties as assigned. The HR Assistant also supports onboarding and offboarding activities, daily HR operations, and compliance with university and departmental processes.

This position offers opportunities for professional growth and expanded responsibilities over time. As experience is gained, the HR Assistant may assist with program coordination, process improvement initiatives, and additional HR projects in collaboration with the Senior HR Manager.

Required Qualifications

• Excellent communication skills with exceptional attention to detail.
• Experience working in a demanding, fast-paced environment. Possesses a high level of organization and time management skills to manage time sensitive and competing priorities.
• Must have excellent interpersonal, organizational, and communication skills, and the ability to interact respectfully with all individuals.
• Proven ability to cultivate positive working relationships, build and maintain a team-based approach, and gain the trust and respect of all levels of internal and external constituencies.
• Demonstrated ability to work with sensitive and confidential matters and perform duties with a high level of professionalism, confidentiality, flexibility, discretion, judgment, diplomacy, and tact.
• Demonstrated proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, as well as other standard office technologies.

Preferred Qualifications

• Associate or bachelor's degree, or an equivalent combination of education and experience.
• One year of experience supporting human resources functions.
• Experience with payroll, human resources, and/or employee onboarding
• Experience using systems such as HRIS, applicant tracking systems, Banner, PageUp, or similar platforms.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

Starting at $42k, Commensurate with experience

Hours per week

40

Review Date

8/14/26

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Brittany Sheltonat [e-mail] regular business hours at least 10 business days prior to the event.