Human Resources Assistant

Pexco; Town of Plymouth (WI); On-site; USD 40,000 - 55,000; Full time

Job summary

Pexco is seeking an HR Assistant in Wisconsin to provide administrative and operational support to the HR Manager. You will assist with recruitment, onboarding, employee records, and data entry, ensuring confidential handling of information and a professional experience for applicants and staff.

Responsibilities include posting jobs, screening, scheduling interviews, onboarding new hires, maintaining records, and preparing HR documents. Strong organization and communication are essential.

Qualifications

• High school diploma or GED required.
• Minimum 1 year HR or recruiting experience.
• Proficient with Outlook, Word, Excel.
• Strong communication and organizational skills.
• Ability to handle confidential information.
• Detail-oriented and reliable.

Responsibilities

• Support recruitment activities including posting positions.
• Assist with onboarding and new-hire paperwork.
• Maintain employee records and HR data entry.
• Prepare HR documents and reports.
• Communicate with applicants throughout process.
• Occasional administrative tasks and special projects.

Skills

Recruiting support

HR data entry

MS Office

Education

High School Diploma or GED

Tools

Outlook

Excel

Word

Job description

The Human Resources Assistant provides administrative and operational support to the Human Resources Manager and assists with day-to-day HR activities, including recruitment, hiring, onboarding, employee records and data entry. This role helps ensure HR activities are completed accurately, efficiently, and confidentially while providing a professional and positive experience for applicants and employees.

Key Responsibilities

• Recruitment and Hiring
• Oversee recruitment activities, including posting open positions on appropriate job boards and other media platforms.
• Assist with the creation and distribution of recruitment marketing and advertising materials.
• Review resumes and applications and conduct initial phone screens as directed.
• Coordinate and schedule interviews with candidates and hiring managers.
• Communicate with applicants throughout the hiring process, including preparing and sending rejection communications as appropriate.
• Assist with recruitment events and other hiring initiatives as assigned.
• Onboarding and Employee Records
• Prepare new-hire packets and assist with onboarding activities and required documentation.
• Complete accurate and timely data entry into HR systems and employee records.
• Maintain the integrity, accuracy, organization, and confidentiality of employee files and HR data.
• Assist with maintaining employee documentation and records in accordance with company procedures.
• Administrative and Project Support
• Perform general administrative duties, including filing, document preparation, and data entry.
• Work independently on special HR projects as assigned.
• Work closely with the Human Resources Manager to support a variety of HR functions and administrative needs.
• Help prepare HR documents, reports, correspondence, and other materials as needed.

Other duties and responsibilities as assigned.

Qualifications

• High school diploma or GED required.
• Minimum of 1 year of recruiting or human resources experience required.
• Basic computer skills and working knowledge of Microsoft Outlook, Word, and Excel.
• Strong written and verbal communication skills, including the ability to build positive working relationships.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Ability to manage multiple tasks, prioritize work, and meet deadlines.

Personal Attributes

• High level of integrity, accountability, and discretion.
• Professional, approachable, and service-oriented demeanor.
• Reliable and punctual, with a strong work ethic.
• Detail-oriented and well organized.
• Adaptable and willing to learn new systems and processes.
• Ability to work independently and collaboratively as part of a team.

Physical Demands

This is primarily a sedentary role, though occasional work in the manufacturing environment may be required. Eye and ear protection must be worn in designated manufacturing areas.

Qualifications

Behaviors

Preferred

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Team Player

Works well as a member of a group

Dedicated

Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

Flexibility

Inspired to perform well when granted the ability to set your own schedule and goals

Ability to Make an Impact

Inspired to perform well by the ability to contribute to the success of a project or the organization

Self-Starter

Inspired to perform without outside help

Education

High School or better.

Experience

Required

1 year:

Human Resources or Recruiting

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.