Support Services Specialist

Harbor, Inc.; Perrysburg (OH); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical coverage

Retirement plan

Paid time off

Education reimbursement

Job summary

Harbor, Inc. in Perrysburg, OH is seeking a front desk Support Services Specialist to greet clients, manage the multi-line phone system, and coordinate appointments across Harbor locations.

The role is full-time, 1st shift (40 hours/week) and requires strong customer service, professionalism, and proficiency with Microsoft Office. High school diploma plus related office experience preferred.

Qualifications

• High school diploma or equivalent required; two years related office experience preferred.
• Ability to handle multi-line phone system and busy waiting room.
• Excellent customer service, clear communication, and teamwork.
• Strong organization, flexibility, and confidentiality with client information.
• Proficient and accurate in computer use, including Microsoft Office.

Responsibilities

• Answer calls professionally, transfer to voicemail, or take messages.
• Manage appointment scheduling, including new, follow-up, and cancellations.
• Announce clients to staff and ensure timely follow-up and service.
• Schedule ongoing appointments for Harbor locations.
• Collect payments, reconcile cash, and deposit or distribute funds.
• Perform opening/closing duties and support internal/external customers.
• Monitor client information and update insurance records as needed.
• Respond to emails/Teams/requests from other departments promptly.
• Attend meetings, participate in committees, and float to other locations as needed.

Skills

Customer service

Multi-tasking

MS Office

Communication

Education

High school diploma

Two years related office experience

Tools

Phone system

Microsoft Office

Job description

Commerce
Commerce Dr.
800 Commerce Dr.
Perrysburg, OH 43551, USA

Commerce
Commerce Dr.
800 Commerce Dr.
Perrysburg, OH 43551, USA

Harbor is seeking a Support Services Specialist to provide front desk support for our Perrysburg location!

Position is full-time, 1st shift, 40 hours per week.

Education/Experience/Other Requirements :

• High school diploma or equivalent required with two years of closely related office experience strongly preferred.
• Ability to handle multiple-line phone system and busy waiting room simultaneously.
• Excellent customer service skills required; Ability to communicate clearly and effectively with a variety of people and be a team player.
• Flexibility, strong multi-tasking skills, and excellent organizational skills are also required.
• Ability to manage stress and maintain client confidentiality.
• Must be proficient and accurate in computer use, including Microsoft Office.

Essential Job Competencies/Primary Duties:

• Answers all calls in a professional, warm, courteous, and efficient manner in accordance with organization’s Vision XXI service excellence efforts. Transfers calls to Voice Mail or takes accurate written messages and proper and prompt delivery.
• Answers all incoming calls from clients regarding their appointments which include new and follow-up appointments, cancellations, and rescheduling.
• Ensures that clients are announced to appropriate staff person; Provide any necessary follow-up and ensure the client is attended to in a timely manner.
• Schedules ongoing appointments for other Harbor locations.
• Collects payments from clients as required. Reconciles cash box and completes deposit or distributes cash drawer to designated person, as assigned.
• Performs opening/closing duties as assigned.
• Provides quality and timely support to both internal and external customers and strives for customer satisfaction.
• Keeps current with trends and developments related to essential job competencies and demonstrates continued growth.
• Distributes mail as assigned.
• Verify client information and scan updated insurance information into the client record.
• Monitor client flags for support related issues at time of visit
• Respond to email, Teams and written requests from other depts in a timely manner
• Attends support staff and other meetings as appropriate and serves on office committees as assigned.
• Keeps current with trends and developments related to essential job competencies and demonstrates continued growth.
• May float to other locations to accommodate client or agency need.
• Follows crisis prevention and intervention protocols.
• Accepts and completes other duties as assigned.

About Harbor:

• A leading provider of mental health and substance use treatment forover 100 years.
• 350+ clinical staff serving over24,000 clients annually across multiple locations and within the community.
• Services include counseling, medication management, primary care, psychological testing, case management, substance use treatment, residential services, vocational programs, andmore!

Why Work for Harbor?

Harbor is a fast-paced environment, but it’s also a place where you can genuinely enjoy what you do. You’ll work alongside a supportive, motivated team that cares about making a difference. We’re committed to investing in our employees and giving you the tools and opportunities to grow.

• Medical, dental, and vision coverage
• Retirement plan with company match
• Generous paid time off, sick time, and paid holidays
• Tuition and professional license reimbursement programs
• Clinical supervision hours offered
• Opportunity to make a difference in your community

Qualifications

Skills

Behaviors

:

Motivations

:

Education

Required

High School or better.

Experience

Licenses & Certifications

Required

No License

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.