Human Resources Assistant

UB Greensfelder LLP; St. Louis (MO); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading law firm in St. Louis is seeking a full-time Human Resources Assistant to support HR functions. The role involves posting job ads, coordinating interviews, and assisting with various HR projects. Ideal candidates will have administrative experience, strong communication skills, and a detail-oriented approach. Join a firm that values diversity and offers a competitive benefits package in a supportive environment.

Benefits

Medical/Dental/Vision

401(k) with Employer Contribution

Short and Long-Term Disability Plans

Life Insurance

Paid Parental Leave Programs

Qualifications

• 3+ years administrative experience in a professional services environment.
• Prior experience in Human Resources or payroll/benefits environment.

Responsibilities

• Post and maintain job advertisements and coordinate interview schedules.
• Assist with open enrollment process and prepare materials for new hire orientation.
• Facilitate HR projects and maintain HR materials.

Skills

Communication

Attention to Detail

Problem-Solving

Confidentiality

Tools

Microsoft Office

Adobe

Kofax

Job description

UB Greensfelder has an opening for a full-time Human Resources Assistant to join the Human Resources Department in the St. Louis office. This position will work closely with other members of the department across multiple HR functions and offices.

About UB Greensfelder

UB Greensfelder LLP is an Am Law 200 law firm dedicated to exceeding client expectations and delivering superior, customized legal solutions. The firm’s attorneys advise regional, national, and global businesses on a wide range of sophisticated legal matters across more than 25 specialized practice and industry groups. Renowned for its best-in-class client service and litigation excellence, UBG was named “2025 Ohio and Missouri Firm of the Year” by Benchmark Litigation and consistently earns top-tier accolades from Chambers and Partners. Established in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., UB Greensfelder has quickly emerged as a super-regional powerhouse firm in the Midwest and in top-tier business centers. For more information, please visit www.ubglaw.com. Our Business Begins With You.

Position Responsibilities Include

1. Post and maintain job advertisements, import resumes into applicant tracking system, assist with sourcing active and passive candidates, and coordinate interview schedules for all posted positions.
2. Complete reference and background checks as well as degree verifications for candidates.
3. Assist with preparation of materials and schedules for new hire orientation.
4. Assist with open enrollment process and pulling employee demographics as needed.
5. Assist HR Analyst as backup for vendor invoicing and 401k funding.
6. Assist with annual 401k plan audit as well as the filing of the Health & Wellness 5500s as directed.
7. Create and run various reports as requested for HR operations as well as other departments.
8. Facilitate HR projects as needed (such as digitizing the personnel files) as well as other routine administrative tasks.
9. Assist with preparation of local office events (health screenings, flu shots, United Way Campaign, etc.).
10. Maintain firm tax gift list for annual reporting purposes.
11. Edit and maintain all HR materials including benefit summaries, brochures, and firm intranet pages, as directed.
12. Assist with other Human Resources projects throughout the year as assigned.

Qualified Applicants Will Have

1. At least 3+ years administrative experience working in a professional services environment, required; law firm preferred.
2. Prior experience working in a Human Resources Department and/or a payroll/benefits environment.
3. High degree of accuracy, attention to detail, and confidentiality.
4. Ability to balance multiple competing priorities in a fast-paced environment.
5. Excellent communication skills, both written and verbal.
6. Advanced computer skills; Microsoft Office suite and PDF programs (Adobe/Kofax) required. Basic knowledge of HRIS systems, preferred but not required.
7. Proactive problem-solving skills and resourceful thinking.

Benefits and Work Environment

UB Greensfelder provides top-quality legal services, serving clients ranging from small entrepreneurs to international companies. Our work environment is business casual, and we offer a competitive compensation and benefits package, including medical/dental/vision, 401(k) with employer contribution, short and long-term disability plans, life insurance, well-being initiatives, and paid parental leave programs. If you want to work in a truly people-focused environment that values its employees, UB Greensfelder is the firm for you.

Our Commitment to Diversity

UB Greensfelder recognizes the importance of forming inclusive teams of attorneys and staff to foster an environment where creative solutions are made for our clients, and all have the opportunity to thrive and succeed. We encourage candidates from diverse backgrounds to apply.

Equal Opportunity Employer