Human Resources Assistant

New Jersey Department of Children and Families; Santa Monica (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading nonprofit mental health and housing provider is seeking a Human Resources Assistant in Santa Monica. This full-time role encompasses HR processes including onboarding, benefits administration, and employee support within a collaborative and mission-driven environment. Ideal candidates will be detail-oriented with a passion for making a positive community impact.

Benefits

Health, dental, vision, and life insurance.

403(b) retirement plan with matching.

Generous paid time off.

Opportunities for growth and professional development.

Qualifications

• 1-2 years of HR or related administrative experience.
• Proficiency in MS Office (Word, Excel, Outlook).

Responsibilities

• Coordinate new hire onboarding and prepare offer letters.
• Respond to employee inquiries regarding HR processes and benefits.
• Assist with health and welfare plan enrollments.

Skills

Organizational skills

Customer service

Communication

Multi-tasking

Education

Associate’s degree in a related field

Tools

MS Office

ADP Workforce Now

Job description

Job Title: Human Resources Assistant
Company: Step Up
Location: Santa Monica
Employment Type: Full-Time
Requisition Number: 1576

About Us

Step Up is a nationally recognized nonprofit mental health and housing provider dedicated to promoting positive growth, wellness, and stability for individuals facing mental health challenges and homelessness. Guided by our core values of Hope, Wellness, Voice and Choice, Respect, and Collaborative Relationships, we strive to create lasting change in our communities.

We are seeking a detail-oriented Human Resources Assistant to join our team. This role is pivotal in facilitating HR processes across our organization, including onboarding, benefits administration, employee relations, and administrative support.

Key Responsibilities

• Onboarding & Orientation: Coordinate new hire onboarding, prepare offer letters, process background checks, and schedule orientations.
• Record Management: Complete I-9 verification, maintain personnel files, and ensure data accuracy for new hires in HRIS systems.
• Employee Support: Respond to employee inquiries regarding HR processes, benefits, and general questions.
• Benefits Administration: Assist with health and welfare plan enrollments, changes, and terminations. Process payroll and insurance documents and reconcile benefits statements.
• Compliance & Auditing: Support audits for payroll, benefits, and other HR programs, recommending corrective actions as needed.
• Recruitment Support: Track candidates in HRIS, schedule interviews, and send follow-up communications during recruitment.
• Administrative Tasks: Prepare correspondence, schedule meetings, make photocopies, and manage HR documents.
• Leave Management: Manage FMLA and other leaves of absence in compliance with federal and state guidelines.
• Collaboration: Coordinate with payroll on pay exceptions and ensure smooth communication between HR and other departments.

Skills & Qualifications

Required:

• Associate’s degree in a related field or equivalent experience.
• 1-2 years of HR or related administrative experience.
• Proficiency in MS Office (Word, Excel, Outlook).

Preferred:

• Experience with ADP Workforce Now.
• Knowledge of applicant tracking systems (ATS).

Skills:

• Strong organizational skills and attention to detail.
• Exceptional customer service and communication abilities.
• Ability to multi-task, prioritize, and work independently in a fast-paced environment.

Physical Requirements

• Regularly required to sit, use hands and fingers, talk, and hear.
• Occasionally required to lift or move up to 25 pounds.
• Must have the ability to work on a computer for extended periods.

What We Offer

• Competitive salary and benefits package.
• Health, dental, vision, and life insurance.
• 403(b) retirement plan with matching after one year.
• Generous paid time off (17 days ETO, 12 sick days).
• Opportunities for growth and professional development.

Our Core Values

Hope: Believing in the potential for positive growth and change.
Wellness: Supporting a healthy and fulfilling life for all.
Voice and Choice: Empowering individuals through self-expression and decision-making.
Respect: Promoting nonjudgmental and transparent interactions.
Collaborative Relationships: Strengthening achievements through partnerships.

Step Up is an equal-opportunity employer. We welcome applications from candidates of all backgrounds and experiences.

Apply today to join a team committed to transforming lives and making a meaningful impact in our communities!

Apply Here

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