Human Resources Assistant III

DisruptAZ; Los Angeles (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

DisruptAZ seeks a Human Resources Assistant III in Los Angeles to provide clerical and administrative support, specializing in benefits management and compliance. This role requires an associate's degree, relevant experience, and strong communication skills. The position involves managing inquiries, record-keeping, and assisting audits, ensuring effective HR operations.

Qualifications

• 4 years relevant experience or 2 years in HR Assistant II role.
• Required knowledge in data entry and record keeping.
• Valid California Class C Driver License.

Responsibilities

• Manage Benefits Hotline and provide administrative support.
• Prepare documents and maintain employee records.
• Assist with compliance audits and new hire processes.

Skills

Data collection

Analysis

Report preparation

Communication

Education

Associate's degree in related field

Job description

Schedule: 9/80 (Monday-Friday) with every other Friday off.

This position requires daily on-site availability.

The Human Resources Assistant III will provide administrative and clerical support for all Benefits Analyst and the Section Manager. This position will be responsible for managing the Benefits Hotline phone, voice, and emails. As the Human Resources Assistant III, you will handle the employee and retiree e-file administration, which includes Benefits (health, PERS, and voluntary), deferred compensation (401k and 457b enrollments/loans/distributions), leaves and leave donation, and Qualified Domestic Relations Order (QDRO) e-files managed through ViaTRON's ECM system. In this position, you will provide customer service to employees and retirees calling or walking in. This position requires in-office onsite support, which may include: collecting and scanning documents to PDF files, the receipt and distribution of UPS and Fed-X mail, and sending and receiving faxes.

This position will assist with various CalPERS inquires, and internal and external audits to help ensure compliance with state and federal laws. This position will also assist with the new hire administration, COBRA administration, benefits, bi-weekly billing, medical credit program, benefits administration including life events, open enrollment, deferred compensation, and medical.

Supervision Received:Receives direction from the Team, Unit, Section, Assistant Group, or Group Manager.

Supervision Given:May act as a lead. May Coordinate and review work assignments of employees performing the same general work as the lead on a day-to-day basis. Responsibilities may involve solving problems and providing instructions on work procedures.

JOB DUTIES

1. Performs duties and responsibilities for the day-to-day operation within the assigned area of responsibility. Responds to human resources inquiries for assigned area of responsibility from employees and outside entities.

2. Prepares and reviews a variety of correspondence, documents, files, and/or records for accuracy and completeness; ensures proper signing authority; and distributes documents to appropriate staff.

3. Gathers, compiles, and/or reviews data from multiple sources for preparing correspondence, logs, reports, and other related documents. May maintain a database.

4. Performs data entry; maintains inputs, corrects, and updates data; verifies data for accuracy and completeness.

5. Requisitions materials and supplies as required; recommends the purchase of office equipment and furniture; and prepares, files, and records purchase orders.

6. May be a corporate credit card holder. Performs corporate credit card purchases, reconciliations, and creates reports.

7. Maintains calendars, schedules meetings, make travel arrangements, and may prepare expense reports.

8. Attends and participates in a variety of meetings; prepares agendas; disseminates information to staff. May assist with special projects and assignments as needed.

9. May assist with record retention, asset tracking and salvage duties.

10. Performs other related job duties as required.

Desired Experience Below:

• Associate's degree from an accredited college or university in a related field and four years relevant experience - MINIMUM QUALIFICATION
• Benefits Hotline
• AESD1 Forms
• My|CalPERS (PERS online system updates)
• COBRA Administration
• Benefits Filing
• New Hires and New Employee Orientation Duties
• Medical Credits
• Audits (Internal and External)
• Audits/Reviews
• Insurance Reconciliation and Payment Wires
• Health and Voluntary Benefits
• Medical Vesting Election
• Non-Cal PERS membership

Education and Experience:

Associate's degree from an accredited college or university in a related field and four years relevant experience; or two years in a MWD Human Resources Assistant II classification.

Required Knowledge of: Methods and techniques of data collection, analysis, research and report preparation; principles and procedures of data entry and record keeping; principles of business letter writing and report preparation; English usage, spelling, grammar and punctuation; current office procedures, methods and equipment including multi-line phones, facsimile machines, copiers, and computers.

Required Skills and Abilities to: Perform a variety of complex duties; assist in assigned program and/or project budget administration; accurately prepare a variety of complex documents, forms and correspondence; create and maintain a variety of accurate and complex files and records; respond to request and inquiries from the general public; understand and follow verbal and written instructions; communicate clearly and concisely, both verbally and in writing; respond to request and inquiries from the general public; operate office equipment including computers and supporting word processing and spreadsheet applications; establish and maintain collaborative working relationships with all levels within the organization, other agencies, regulatory agencies, special interest groups and the public.

Certificates, Licenses and Registrations Requirements:

Valid California Class C Driver License that allows you to drive in the course of your employment.