Human Resources Assistant

Dunbar Wellness Group; Philadelphia (Philadelphia County); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

PTO

Paid Holidays

Training & Development

ADP Self-Service Access

Consistent Full-Time Schedule

Growth Opportunities

Job summary

Dunbar Wellness Group, Inc. is seeking an experienced Human Resources Assistant to support the HR department’s day-to-day operations.

You will work directly with the Senior HR Generalist on full-cycle recruiting, onboarding, credentialing, compliance, and personnel records in an on-site West Philadelphia office. The ideal candidate has at least three years of HR experience, familiarity with ADP, and a strong ability to manage multiple priorities with confidentiality and professionalism in a

Qualifications

• Minimum of 3 years of HR experience.
• Experience with full-cycle recruiting.
• Experience using ADP in an employer/administrator capacity.
• Experience maintaining employee credentials, compliance documentation, and personnel files.
• Strong understanding of HR administrative processes and onboarding.
• Excellent organization and attention to detail.
• Strong written and verbal communication skills.
• Ability to reliably commute to the Parkside Avenue office in West Philadelphia.
• Must be available to consistently work the full on-site schedule.

Responsibilities

• Manage full-cycle recruiting including posting positions, reviewing applicants, conducting candidate outreach, coordinating and scheduling interviews, communicating with hiring managers, preparing offers, and onboarding activities.
• Assist with new-hire onboarding and orientation for employees and contractors.
• Use ADP Workforce Now to assist with onboarding, employee records, documentation, reporting, and other HR functions.
• Maintain and audit employee and contractor personnel/credentialing files.
• Track required credentials, clearances, licenses, certifications, trainings, and expiration dates.
• Follow up with staff regarding missing, incomplete, or expiring credentialing/compliance requirements.
• Assist with ensuring personnel files meet internal and external compliance requirements.
• Maintain HR trackers, spreadsheets, employee records, and recruitment documentation.
• Assist with employment verification and professional reference requirements.
• Prepare HR correspondence, notices, forms, and other documentation.
• Support employee training and orientation coordination.
• Respond professionally to routine employee and applicant questions and appropriately escalate HR matters when necessary.
• Maintain strict confidentiality regarding employee, applicant, and organizational information.

Skills

Full-cycle recruiting

ADP administration

HR administration

Attention to detail

Communication skills

Confidentiality

On-site commuting

Tools

ADP Workforce Now

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Human Resources Assistant

Full Time Dunbar Wellness Group Inc., Philadelphia, PA, US

Salary Range: $45,000.00 To $55,000.00 Annually

Human Resources Assistant

Department: Human Resources
Reports To: Senior Human Resources Generalist
Location: West Philadelphia - Parkside Avenue
Employment Type: Full-Time, On-Site

Schedule

Monday-Thursday: 8:30 AM–5:00 PM
Friday: 9:00 AM–5:00 PM

This is an on-site position. Candidates must be able to reliably commute to Dunbar Wellness Group's West Philadelphia/Parkside office and consistently maintain the required work schedule.

Position Summary

Dunbar Wellness Group, Inc. is seeking an experienced, dependable, and highly organized Human Resources Assistant to support the day-to-day operations of the Human Resources department.

This position will work directly with the Senior Human Resources Generalist and will provide hands-on support with full-cycle recruitment, onboarding, ADP administration, credentialing, compliance, personnel records, training requirements, and general HR operations.

This is not an entry-level HR position. The ideal candidate will have at least three years of relevant Human Resources experience, previous experience supporting the full recruitment cycle, and experience using ADP from the administrative/employer side.

Because Dunbar operates within behavioral healthcare, candidates should also have experience with employee credentialing and compliance requirements. Previous experience or familiarity with Community Behavioral Health (CBH) requirements is strongly preferred.

Manage and support full-cycle recruiting, including posting positions, reviewing applicants, conducting candidate outreach, coordinating and scheduling interviews, communicating with hiring managers, preparing offers, and facilitating pre-employment/onboarding activities.

Assist with new-hire onboarding and orientation for employees and contractors.

Use ADP Workforce Now from the administrative side to assist with onboarding, employee records, documentation, reporting, and other HR functions.

Maintain and audit employee and contractor personnel/credentialing files.

Track required credentials, clearances, licenses, certifications, trainings, and expiration dates.

Follow up with staff regarding missing, incomplete, or expiring credentialing/compliance requirements.

Assist with ensuring personnel files meet Dunbar's internal and applicable external compliance requirements.

Maintain HR trackers, spreadsheets, employee records, and recruitment documentation.

Assist with employment verification and professional reference requirements.

Prepare HR correspondence, notices, forms, and other documentation.

Support employee training and orientation coordination.

Respond professionally to routine employee and applicant questions and appropriately escalte HR matters when necessary.

Maintain strict confidentiality regarding employee, applicant, and organizational information.

Provide additional administrative and HR support as needed.

Required Qualifications

Minimum of 3 years of Human Resources experience.

Demonstrated experience with full-cycle recruiting.

Previous experience using ADP in an employer/administrator capacity.

Experience maintaining employee credentials, compliance documentation, and personnel files.

Strong understanding of HR administrative processes and employee onboarding.

Excellent organization and attention to detail.

Strong written and verbal communication skills.

Ability to independently manage multiple priorities and meet deadlines.

Demonstrated reliability, professionalism, and consistent attendance.

Ability to maintain confidential and sensitive employee information.

Must be able to reliably commute to the Parkside Avenue office in West Philadelphia.

Must be available to consistently work the position's full on-site schedule.

Preferred Qualifications

Previous experience working in behavioral health, mental health, healthcare, or a similarly regulated environment.

Previous experience working with or knowledge of Community Behavioral Health (CBH) requirements.

Familiarity with behavioral-health employee/contractor credentialing requirements.

Experience supporting compliance audits and personnel-file reviews.

Experience with ADP Workforce Now specifically.

Dunbar Wellness Group offers a benefits package to eligible full-time employees, which may include:

• Medical Insurance
• Paid Time Off (PTO)
• Paid Holidays
• Employee Training & Professional Development Opportunities
• ADP Employee Self-Service Access
• Consistent Full-Time, Monday–Friday Schedule
• Opportunities for Professional Growth within Human Resources and Behavioral Healthcare

Ideal Candidate

The ideal candidate is someone who is reliable, organized, proactive, detail-oriented, and able to follow through on assignments without constant oversight. This person should be comfortable working in a fast-paced HR environment where recruitment, onboarding, credentialing, compliance, and employee needs are being managed simultaneously.

We are specifically looking for someone who already understands the fundamentals of HR and can come into the role with practical experience, while learning Dunbar's specific policies, procedures, and behavioral-health requirements.

Equal Employment Opportunity Statement

Dunbar Wellness Group, Inc. is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Employment decisions are based on qualifications, experience, job-related requirements, and organizational needs.

Dunbar Wellness Group is committed to maintaining a professional workplace that values diversity, inclusion, respect, and equal opportunity for all employees and applicants.