Human Resources Assistant

The Pennsylvania State University; University Park (PA, TX); Hybrid; USD 42,000 - 61,000; Full time

Job summary

Join a dynamic team at a leading research university as a Human Resources Assistant. In this hybrid role, you will support HR operations within the Applied Research Laboratory, mentoring staff and ensuring compliance with various HR processes. This position offers a unique opportunity to contribute to significant defense-related research while working in a collaborative environment. Ideal candidates will possess strong organizational skills and a commitment to quality service. If you're ready to make an impact in a supportive and innovative workplace, we want to hear from you!

Qualifications

• 4 years of relevant experience in human resources or related field.
• Experience in an office environment with strong communication skills.

Responsibilities

• Interview, select, mentor, and train ARL administrative staff.
• Process career progressions and ensure compliance with HR policies.

Skills

Microsoft Office (Word, Excel, Outlook)

Issue resolution

Organizational skills

Discretion and confidentiality

Agility in managing priorities

Education

Associate's degree

Tools

Workday

Atlassian Confluence

Atlassian Jira

Job description

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Penn State Human Resources is seeking a self-motivated, positive, customer service oriented, and quality conscious individual to join their team as a Human Resources Assistant. In this role, you will be embedded in The Applied Research Laboratory (ARL) at Penn State, supporting human resources operations and leading a team of administrative staff, student, and part time employees.

ARL is an integral part of one of the leading research universities in the nation and serves as a University Center of Excellence in Defense science, systems, and technologies with a focus in naval missions and related areas. As a DoD-designated, U.S. Navy UARC (University Affiliated Research Center), ARL maintains a long-term strategic relationship with the U.S. Navy and provides support for the other services. ARL is comprised of approximately 1,600 employees located at multiple locations throughout the United States.

For the ARL Human Resources Department, you will:

• Interview, select, mentor, train, and direct the work of the ARL administrative staff, students, and part-time employees
• Ensure that various forms such as career progressions, reclassifications, salary changes, and security role requests in Penn State systems as well as ARL-specific systems are processed; ensuring all memos and approvals are obtained and system updates are completed accurately and within deadlines
• May assist with the onboarding process; maintain up-to-date records of actions, decisions, and timeframes
• Assist the ARL Human Resources Strategic Partner and ARL Human Resources Consultants in the development of policies, procedures, programs, and surveys; collaborate with other ARL departments on various related topics
• Assist ARL employees with the completion of various forms, answering inquiries and/or referring to Penn State Human Resources Services, ensuring compliance with Penn State, ARL, state, and federal requirements
• Provide oversight and collaborate with ARL administrative staff on various ARL related events and projects
• Assist with various ongoing human resources-related projects
• Generate and review reports; update data/information and track changes

Minimum requirements include an Associate's degree plus 4 years of relevant experience, or an equivalent combination of education and experience.

Required skills/experience areas include:

• Proficiency with Microsoft Office (Word, Excel, and Outlook)
• Agility in managing multiple priorities concurrently
• Ability to resolve issues and prioritize work, both independently and as a team member
• Demonstrated ability to exercise discretion and confidentiality
• Success in an office environment, where various forms of communication and organizational skills were crucial to be effective

Preferred skills/experience areas include:

• Workday or other Human Capital Management systems
• Atlassian tools Confluence and Jira or other collaboration/project management/issue tracking software
• Success in a human resources environment

Your working location will be hybrid on-site/work from home, located in State College, PA. Questions related to flexible work should be directed to the hiring manager during the interview process.

You will be subject to a government security investigation, and you must be a U.S. citizen to apply. Employment with the ARL will require successful completion of a pre-employment drug screen.

FOR FURTHER INFORMATION on ARL, visit our web site at www.arl.psu.edu.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms.We embrace individual uniqueness, as well as a culture of belongingthat supports both broad and specific equity initiatives, leverages theeducational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of thecommunity thrive. We value belonging as a core strength and anessential element of the university's teaching, research, and servicemission.

The salary range for this position, including all possible grades is:

$42,100.00 - $61,000.00

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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Hotlines

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