Human Resources Assistant

North Jersey Friendship House, Inc.; Oradell (NJ); On-site; USD 40,000 - 50,000; Full time

Job summary

A leading organization in mental health care is seeking a Human Resources Assistant to provide administrative support to the HR department. The role involves conducting candidate screenings, scheduling interviews, and assisting with onboarding processes. Ideal candidates will have strong communication skills, organizational abilities, and a high level of confidentiality. This full-time position offers a structured schedule from Monday to Friday.

Qualifications

• At least one year of experience in Human Resources.
• Basic knowledge of HR functions, especially recruitment and onboarding.

Responsibilities

• Conduct candidate phone screens and schedule interviews.
• Prepare internal job postings and conduct background checks.
• Assist with orientation and onboarding of new hires.

Skills

Confidentiality

Communication

Multitasking

Organizational Skills

Adaptability

Education

High School diploma or equivalent

Tools

Excel

Word

Outlook

Job description

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Primary Function:

The role of the Human Resources Assistant is to provide administrative support to the Human Resources department and assist in meeting the HR needs of the agency.

Essential Functions Include, But Are Not Limited To:

• Conduct candidate phone screens.
• Schedule internal and external candidates for interviews with HR and hiring managers.
• Prepare internal job postings and post external positions.
• Conduct pre-employment background checks for all new hires (driver's license abstract checks, background checks, central registry, CARI checks, etc.).
• Submit E-Verify.
• Complete verification of employment.
• Ensure accurate completion of personnel files and onboarding paperwork for new hires, including rehires and internal transfers.
• Set up drug screens and fingerprint appointments for new hires and current staff.
• File and maintain HR documents.
• Assist with orientation and onboarding of new hires.
• Assist with HR projects and reports throughout the year as needed.
• Perform other duties as assigned.

Schedule:

Monday - Friday (8:30 a.m. - 4:15 p.m.).

Requirements:

• High School diploma or equivalent.
• At least one year of experience working in Human Resources, with basic knowledge of HR functions, especially recruitment and onboarding processes.
• High level of confidentiality.
• Strong verbal and written communication skills.
• Ability to multitask and prioritize.
• Excellent organizational skills.
• Ability to learn new computer programs quickly.
• Proficient in Excel, Word, and Outlook.
• Knowledge of applicant tracking systems is preferred.
• Must be punctual, flexible, reliable, adaptable, creative, patient, self-confident, and trustworthy.

Seniority level:

• Entry level

Employment type:

• Full-time

Job function:

• Human Resources

Industries:

• Mental Health Care