Human Resources Assistant

North Jersey Friendship House, Inc.; Oradell (IA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented Human Resources Assistant to provide essential administrative support. This role involves conducting candidate screenings, scheduling interviews, and ensuring the accuracy of personnel files. The ideal candidate will possess strong communication and organizational skills, with a commitment to confidentiality. Join a collaborative team dedicated to enhancing HR operations and supporting new hires through a smooth onboarding process. If you thrive in a dynamic environment and are eager to contribute to a meaningful mission, this opportunity is perfect for you.

Qualifications

• Minimum of one year of HR experience preferred, with knowledge of recruitment and onboarding.
• Strong communication skills and ability to maintain confidentiality.

Responsibilities

• Conduct candidate phone screens and schedule interviews with hiring managers.
• Assist with orientation and onboarding of new hires.
• Maintain accurate personnel files and HR documents.

Skills

Verbal Communication

Written Communication

Multitasking

Organizational Skills

Confidentiality

Education

High School Diploma or Equivalent

Tools

Excel

Word

Outlook

Applicant Tracking Systems

Job description

Primary Function: The role of the Human Resources Assistant is to provide administrative support to the Human Resources department and assist in meeting the HR needs of the agency.

Essential functions include, but are not limited to:

• Conduct candidate phone screens.
• Schedule internal and external candidates for interview with HR and hiring managers.
• Prepare internal job postings and post external positions.
• Conduct pre-employment background checks for all new hires (driver's license abstract checks, background checks, central registry, CARI checks, etc.).
• Submit E-Verify.
• Complete verification of employment.
• Accountable for accurate completion of personnel files and onboarding paperwork for new hires, including rehires and internal transfers
• Set up drug screens and fingerprint appointments for new hires and current staff.
• File and maintain HR documents.
• Assist with orientation and onboarding of new hires.
• Assist with HR projects and reports throughout the year as needed.
• Perform other duties as assigned.

Schedule: Monday - Friday (8:30 a.m. - 4:15).

Requirements:

• Minimum: High School diploma or equivalent
• At least one year experience working in the Human Resources field, with basic knowledge of general Human Resources functions, specifically experience with employee recruitment and onboarding processes, preferred.
• High level of confidentiality
• Strong verbal and written communication skills
• Ability to multitask and prioritize
• Excellent organizational skills
• Must be able to learn new computer programs quickly
• Proficient in Excel, Work, and Outlook
• Knowledge of applicant tracking systems, preferred
• Must be punctual, flexible, reliable, adaptable, creative, patient, self-confident, and trustworthy