Human Resources Assistant

AHMC HealthCare; Monterey Park (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

AHMC HealthCare in Monterey Park, CA seeks an HR Assistant under the supervision of the Director of Human Resources to handle onboarding, records, and verifications. The role includes processing new hires, PCNs, terminations, and coordinating orientation.

Responsibilities cover confidentiality, employee inquiries, and consistent updates to personnel files, while ensuring timely state reports and verifications. English fluency and office experience are essential.

Qualifications

• Must speak, read, and write English with good command of the language.
• General office or Personnel related experience is required.
• Prior HR/payroll/employee records experience is beneficial.

Responsibilities

• Process new hires and maintain personnel files and other relevant files current.
• Process new hire reports to the state on a timely basis.
• Backup on logs related to workers' compensation claims and follow up on loss time claims.
• Process PCNs related to employees' status including increases and transfers.
• Process terminations and changes, and input for newly hired employees.
• Plan and coordinate orientation for newly hired employees.
• Remind managers about licenses and certificates and follow up on overdue documents.
• Respond to employment verifications in a timely manner.
• Screen calls, visitors, and mail; handle inquiries professionally.
• Administer evaluations and maintain confidentiality of personnel documents.
• Assist with screening applicants for non-skilled positions.

Skills

English proficiency

Office administration

HR processes

Education

High School Diploma or Equivalent

College degree preferred

Job description

JOB SUMMARY

Performs jobs responsibilities within the framework of established Hospital procedures, policies and standards under the direct supervision of the Director of Human Resources.

Processes new hires. Obtains necessary documents in compliance with department acceptable procedures. Maintains employee personnel files and other relevant files current.

Processes new hire reports to the state on a timely basis.

Backup on logs related to workers' compensation claims. Processes reports on a timely basis. Follows-up with any loss time claims to ensure proper handling.

On a timely basis processes Personnel Notice Change (PCN's) related to employees' status including increases, transfers, and other relevant changes.

Processes computer input for newly hired employees and all other changes on existing employees.

Appropriately processes employee terminations.

Plans and coordinates all facets of the new orientation for newly hired employees. Sends reminders to managers on a timely basis.

Assists others in sending reminders for licenses and certificates to all department managers and follows up with any overdue documents.

Responds to all employment verifications in a timely manner.

Screens telephone calls, visitors, and mail. Handles all phone calls in a professional, courteous and friendly manner.

Administer evaluations and process as per company policy.

Maintains a high degree of confidentiality for all Personnel matters and ensures proper confidentiality of all documents.

Deals with employee requests, questions, or concerns in a courteous, professional, efficient and effective manner following the company's expectation of providing excellent customer service.

Starts the initial screening of applicants for non-skilled positions and provides necessary screening tests.

Performs other duties as assigned or needed.

Education, Experience, Training

• High School Diploma or Equivalent preferred; college degree desired.
• Must speak, read, and write English with the ability to compose correspondence displaying good command of the English language.
• General office and/or Personnel related experience is required.