Assistant, HR

AHMC HealthCare; South El Monte (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

AHMC HealthCare in California is seeking an HR Assistant to support day-to-day human resources operations under the supervision of the Director of Human Resources. You will handle inquiries, maintain records, and assist with HRIS entries, benefits administration, and compliance with federal and state regulations.

You will serve as the first line of contact for applicants and staff, coordinate job postings, process routine changes, and help with file management, payroll-related requests, and

Qualifications

• High School diploma or equivalent; college degree preferred.
• 1–2 years’ experience in an HR department preferred.
• 1–3 years’ acute care HR experience preferred.
• HR Certification preferred.
• Word processing skills required; Microsoft Word, Excel, and PowerPoint preferred.
• Computer literacy and adaptability required.
• Excellent organizational, communication, and judgment skills required.
• Interpersonal skills to communicate effectively with hospital staff.
• Bilingual a plus.

Responsibilities

• First line HR contact – answers, screens, and routes visitors, telephone calls and mail appropriately and efficiently; handles sensitive or confidential issues appropriately.
• Performs record‑keeping, file maintenance, project management, and HRIS entry.
• Administers employee health and welfare plans; liaises between employees and insurance providers.
• Assists with benefits‑related problems and ensures effective use of plans; maintains regulatory compliance.
• Post weekly job postings in a timely manner and assist applicants with the Employment process.
• Assists with status updates, changes, and inputs evaluations and licenses in HRIS.

Skills

Multitasking

Communication

Teamwork

Confidentiality

Adaptability

Customer service

Education

High School diploma or equivalent; college degree preferred

HR Certification preferred

Tools

Microsoft Word

Excel

PowerPoint

Job description

Performs job responsibilities within the framework of established Hospital procedures, policies and standards under the direct supervision of the Director of Human Resources. The Human Resources Assistant acts as the first point of contact for all service inquiries and provides administrative support to the human resource function, including record‑keeping, file maintenance, project management, and HRIS entry. This role administers employee health and welfare plans, acts as liaison between employees and insurance providers, assists the HR team with benefits‑related problems, ensures effective use of plans, and maintains compliance with federal and state regulations.

• Handles multiple priorities; independent discretion/decision making
• Makes decisions under pressure
• Manages stress appropriately
• Works alone effectively
• Works in close proximity to others and/or in a distracting environment
• Works with others effectively
• Must be able to lift more than 10 pounds
• Sedentary work for most of the shift
• Must be able to work weekends or holidays when necessary
• First line HR contact – answers, screens, and routes visitors, telephone calls and mail appropriately and efficiently; handles sensitive or confidential issues appropriately
• Operates and maintains general office equipment, including personal computer, copy machine, fax machine, badge machine, etc.
• Communicates effectively with various and diverse audiences
• Assists associates with general questions or refers to department staff as appropriate
• Assists applicants with general questions related to the Employment process or refers to HR Generalist as appropriate
• Completes status updates, address and emergency contact changes, and inputs evaluations and licenses in HRIS
• Completes verification of employment requests in writing
• Completes non‑nursing license verification using the online system
• Issues hospital badges for associates, physicians, contractors, etc.
• Submits requests for withholding changes, direct deposit, wage garnishment, etc. to Payroll
• Assists with outgoing department mail needs (UPS, certified mail, return receipt, courier, etc.)
• Tracks performance evaluations
• Responsible for posting weekly job postings in a timely manner
• Copies employment files as requested by department management
• Maintains filing for employment files and purges term files monthly
• Accepts other assignments and projects under the direction of Human Resources Management
• Performs other duties that may be assigned or are necessary to ensure all work is complete, accurate, and compliant with procedures
• High School education or its equivalent; college degree preferred
• 1–2 years’ experience in an HR department preferred
• 1–3 years’ acute care HR experience preferred
• HR Certification preferred
• Word processing skills required; Microsoft Word, Excel, and PowerPoint preferred
• Computer literacy and adaptability required
• Excellent organizational, communication, and judgment skills required
• Interpersonal skills to communicate effectively with various levels of hospital staff
• Bilingual a plus
• Demonstrated verbal and written communication skills
• Demonstrated utilization of tact and discretion in handling confidential information
• Demonstrated ability to perform duties with minimal or no supervision; possesses initiative to carry out responsibilities and utilize sound judgment, confidentiality, and discretion
• Demonstrated ability to work effectively with a diverse audience
• Excellent customer service skills
• Computer literate