Human Resources Assistant

Victoria Oil And Gas Plc; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Victoria Oil And Gas Plc in Los Angeles seeks an HR Administrator to provide project management and technical support ensuring timely, accurate delivery of HR activities and accurate data handling across systems.

You will coordinate benefits, liaise with payroll, assist in monthly/quarterly reports, maintain employee records, and support recruitment, induction, performance reviews and training while maintaining HR filing systems and headcount data.

Qualifications

• Provide project management and technical support to ensure timely HR activities.
• Coordinate Flexible Benefits and total Reward Statements for employees.
• Advise employees on benefits and liaise with benefit consultants and providers.
• Interface with Payroll to ensure HR information is accurate.
• Maintain Compensation & Benefits administration procedures.
• Assist in collating HR monthly and quarterly reports.
• Research and develop new ways of presenting HR reports for timely delivery.
• Provide administrative support to the Compensation & Benefits Manager.
• Ensure HR reports are prepared and maintained with IT liaison.
• Keep HR data up to date and accurate at all times.
• Work with HR Support to ensure smooth HR administration processing.
• Prepare purchase orders when required.
• Assist in delivering NSC monthly reports.
• Provide administrative support for recruitment, induction, performance appraisals, promotions and training.
• Maintain employee data through internal systems.
• Handle day-to-day HR letters and daily housekeeping of HR records.
• Manage monthly headcount activity.
• Assist with day-to-day efficient operation of the HR office.
• Recruiting and staffing logistics.
• Employee safety, welfare, wellness, and health reporting.

Job description

1. Provide project management and technical support to ensure the timely and accurate delivery of the HR activities.

2. Coordinate Flexible Benefits and total Reward Statements including advising employees on benefits available, liaising in benefit consultants, benefit providers and platform providers.

3. Interface with Payroll Department and ensuring that accurate information is provided from HR.

4. Maintenance of Compensation & Benefits administration procedures which support the needs of the HR Department.

5. Assist in the collation of HR monthly and quarterly reports for management and staff.

6. Researching and developing new ways of presenting HR reports to enable the timely and accurate reporting to the business.

7. Provide administration support to the Compensation & Benefits Manager e.g. collation of letters.

8. Ensure through liaison with IT Department that the necessary HR reports are prepared and maintained to facilitate the HR process.

9. Ensure data held within the HR database is up to date and accurate at all times.

10. Work closely with HR Support team to ensure efficient, accurate and smooth processing of all relevant administration.

11. Preparation of purchase orders as when required.

12. Assist in the delivery of NSC monthly reports.

13. Providing administrative support for HR activities such as recruitment, induction, performance Appraisal, promotions and training.

14. Maintaining employee data through various internal systems.

15. Day to day HR administration such as staff internal and external letters, spot awards letters and daily housekeeping of HR.

16. Managing monthly headcount activity.

17. Assisting with the day-to-day efficient operation of the HR office.

18. Recruiting and staffing logistics.

19. Employee safety, welfare, wellness, and health reporting

20. Maintaining employee files and the HR filing system.