Human Resources Assistant

D3 Search; Los Angeles (CA); Presencial; USD 72.000 - 88.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health benefits

Paid time off

Paid parking

Onsite work model (M-F)

Annual reviews/bonuses

Descripción de la vacante

D3 Search is seeking a Human Resources & Recruiting Assistant for a California-based full-service law firm headquartered in Los Angeles. The role focuses on candidate experience, hiring processes, onboarding, and HR initiatives, with an onsite, Monday through Friday work model.

Ideal candidate has a Bachelor's degree and 1–2 years in admin, HR, or recruiting; strong communication, organization, and discretion are essential.

Formación

• Bachelor’s degree required; HR or recruiting coursework a plus.
• 1–2 years of administrative, HR, or recruiting experience; law firm or professional services preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication; professional demeanor.

Responsabilidades

• Assist with offering letters and reference/background checks.
• Process new hire paperwork in compliance with firm policies and laws.
• Coordinate new hire orientation sessions.
• Support benefits enrollment, training, and employee engagement.
• Maintain electronic personnel files and ensure records retention compliance.
• Ensure I-9 forms retention per Federal regulations.
• Schedule interviews and manage interviewer availability.
• Prepare interview materials including resumes.
• Respond to candidate and employee inquiries professionally.

Conocimientos

Communication skills

Organizational skills

Attention to detail

Time management

Professional demeanor

Educación

Bachelor's degree

Herramientas

Microsoft Office Suite

HRIS

Descripción del empleo

D3 Search is seeking a Human Resources & Recruiting Assistant on behalf of a respected CA-based full-service law practice with its headquartered office situated in Los Angeles, CA (90067).

Employer Work Model:

Fully onsite work model (Monday - Friday).

A leading Los Angeles-based full-service law firm with several offices located throughout the state of California is actively seeking a highly organized and detail-oriented Human Resources & Recruiting Assistant to support their attorney and staff recruiting efforts, as well as general HR initiatives.

This Human Resources & Recruiting Assistant position plays a critical role in ensuring an exceptional candidate experience, efficient hiring processes, and smooth onboarding for new hires. The ideal candidate will have excellent communication skills, a proactive mindset, and the ability to thrive in a fast-paced professional services environment.

~Onboarding and HR Support~

• Assist with preparing offer letters and coordinating reference, background and conflicts checks.
• Collect and process new hire paperwork in compliance with firm policies and legal requirements.
• Help coordinate new hire orientation sessions for attorneys and staff.
• Support Director of HR with benefits enrollment, training initiatives, and employee engagement activities.
• Maintain the electronic personnel filing system by scanning documents and accurately filing electronic records ensuring compliance with local and State regulations for records retention
• Ensure proper retention of I-9 forms for compliance with Federal regulations
• Schedule interviews, coordinate interviewer availability, and ensure timely follow-up with candidates.
• Prepare interview materials, including candidate resumes
• Respond to candidate and employee inquiries in a professional and timely manner.
• Bachelor’s degree REQUIRED; HR, recruiting, or legal industry coursework a plus.
• 1–2 years of administrative, HR, or recruiting experience; prior law firm or professional services experience preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills, with a professional demeanor.
• Proficiency in Microsoft Office Suite; experience with an HRIS preferred.
• Ability to manage multiple priorities and work under tight deadlines.
• Exceptional administrative, organizational, and time management skills.
• High degree of discretion in handling confidential information.
• A self-starter with meticulous attention to detail, organizational proficiency and a proactive approach, demonstrating initiative and accountability while fostering teamwork
• Proficient in time management, adept at swiftly and effectively multitasking
• Exceptional interpersonal skills and articulate verbal and written communications skills
• Exemplary professionalism, coupled with the capacity for initiative, diplomacy and tactful interaction
• Ability to communicate effectively and appropriately across various stakeholders

Starting annual salary/comp. is up to 80K~DOQ plus a comprehensive health benefits package, generous PTO, paid parking, onsite work model (M-F), annual reviews/lucrative bonuses, etc.

D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.