Human Resources Assistant

The Salvation Army; City of Syracuse (NY); On-site; USD 38,572 - 39,950; Full time

Benefits offered by this job

Paid Holidays, Vacation Time & Personal Days

Sick Time and Attendance Bonus

Medical, Dental, Vision Insurances

Tuition Program with Syracuse University

Pension Plan

On-site Day Care

Free Parking

Job summary

The Salvation Army in Syracuse is hiring a Human Resources Assistant to support hiring managers in recruitment and onboarding processes. The role is crucial for maintaining various HR operations and ensuring legal compliance. Ideal candidates should have a BS degree and 1-2 years of HR experience, along with strong communication and organizational skills. Full-time position offers benefits including tuition reimbursement and medical insurance.

Qualifications

• 1-2 years of related experience in Human Resources.
• Proficiency in HR processes and ability to maintain confidentiality.
• Ability to communicate at all organizational levels.

Responsibilities

• Assist with hiring and onboarding processes for new employees.
• Support HR Manager with various administrative tasks.
• Act as a link between leadership and employees throughout the employment lifecycle.

Skills

Recruitment and Interviewing Skills

Knowledge of Federal and State Employment laws

PC Skills – MS Word, Excel, PowerPoint

Excellent command of English

Education

BS Degree

Tools

ICIMS recruiting software

HRIS systems

Job description

Overview

Human Resources Assistant

FT, 35 hours/5 days, $28.57/hr

The Salvation Army, Syracuse Area Services

Hello! My name is Lisa Molina and I am the HR Manager for Syracuse Area Services, a division of The Salvation Army located in downtown Syracuse, NY. Presently, I am conducting a search to hire for the position of HR Assistant to join my Team. This position is a 35 hour work week and 5 days per week. It is a new position here at Syracuse Area Services and is considered Hourly and Non-Exempt eligible for over-time wages after 40 hours.

The Human Resources Assistant will assist Hiring Managers with the overall hiring and on-boarding process of newly hired and rehired employees for Syracuse Area Services. This position is considered to have a dual role. As a Recruiter, responsibility for the Recruitment, Hiring, and On Boarding of new and rehired employees. As an HR Assistant they will provide administrative Human Resources related office support and project coordination for the Human Resources Manager. The work performed is considered highly confidential and must be held in high regard due to the nature of the work they are assigned to complete.

Full-time employees of The Salvation Army have access to the following comprehensive benefit program:

• Paid Holidays, Vacation Time & Personal Days
• Sick Time=1 sick day per month accrual and Attendance Bonus
• Remitted Tuition Program with Syracuse University.
• Medical, Dental (includes orthodontia ryder), Vision Insurances, and Flexible Spending Account. Insurance cost is less than a 12% contribution of payment by our employees.
• Pension Plan and Tax deferred annuity savings account.
• Forgiveness loan=The Salvation Army is considered a qualified organization for this Federal program.
• Long-Term, Short-Term Disability Programs and Life/Supplemental Insurances
• On-site Day Care and Pre-K program with employee discount
• Free Parking at our covered parking lot.

Responsibilities

Human Resources: The HR Assistant will serve as a versatile link between Leadership and Employees for the entire employment life-cycle. They will assist the Human Resources Manager with the operational aspects of the Human Resources Department in order to ensure the timely and efficient delivery of services to employees and customers.

• Assist HR Manager with the processing of confidential documents to include complaints, investigations, performance evaluations, and progressive disciplines.
• Update and maintain HR related documents, such as job descriptions and forms as needed to ensure efficient and effective processes.
• Make certain compliance with related Federal and State labor laws ensuring legal compliance and fostering a positive workplace culture.
• Demonstrates a high degree of confidentiality while handling privacy protected materials required by law.
• Establish, maintain, process, and update office files and/or other confidential documents.
• Assists the Divisional Compensation and Benefits Department with the local coordination of the annual employee benefit enrollment period.
• Supports the Human Resources Manager and Leadership through the Annual Performance Evaluation Process.

Recruitment: HR Assistant will work with hiring managers while following established policies and procedures, will manage the full cycle recruitment of employees, develops hiring plans, and tools needed for current and newly created positions.

• Attracts diverse and qualified applicant pool by posting approved job openings to web sites, job boards and social media sites.
• Creates advertisements for job openings.
• Posting and cancellation of job postings within TSA’s website utilizing ICIMS on-line applicant tracking system.
• Candidate Screening: Review resumes, conduct initial phone screenings, and evaluate qualifications against job requirements for job openings in Administration.
• Collaborates with department heads to understand their unique needs and develop effective recruitment strategies.
• Ensures compliance with all internal and external hiring requirements.

Hiring Process:

• • Serves as point of contact with Hiring Managers to receive and audit for accuracy/compliance HR related documents for submission to the Command Finance Committee-CFC for approval using TSAMM.
  • Prepares and extends job offers to candidates that have been approved for hire.
  • Point of contact for the receiving, processing, and results for new hire paperwork, background investigations, drug screens, and fingerprinting.
  • Responsible for the processing of background screenings of newly hired and rehired employees.
  • Establishes, reviews, and audits personnel file documents to ensure the file is complete.
  • Creates and submits to DHQ-Human Resources personnel file documents for entry into UKG Pro and for the proper storage of personnel files.

On Boarding: Responsible for the development and coordination of the employee on-boarding experience with the Hiring Manager to ensure a welcoming and engaging introduction to the agency.

• • Schedules, coordinates and delivers new employee onboarding.
  • Provides the necessary required employee trainings during employee onboarding.
  • Will meet with the new or rehired employee on their first day of employment to assist with the new hire documents that are required to be completed on the first day of employment.
  • Update, maintain and recommend employee onboarding activities to assist with the continued engagement and retention of employees.

Qualifications

• BS Degree with 1-2 years of related experience

Human Resources:

• • Recruitment and Interviewing Skills
  • Knowledge and experience using HRIS systems
  • Knowledge of ICIMS recruiting software preferred. Knowledge and experience with AA plan requirements and reporting.
  • Knowledge of Federal and State Employment laws.

Administrative Office:

• • Exceedingly well organized, efficient, and ability to multi-task.
  • Possess a high level of professionalism, confidentiality, and cultural competence.
  • Ability to communicate with all levels of Officers, Leadership, Employees, Customers, and Stakeholders.
  • Excellent command of the English language verbal and written form.
  • Proficiency with grammar and proofreading.

PC Skills: Intermediate to advanced level computer skills.

• • MS Word, Excel, PowerPoint, Adobe Illustrator
  • Experience working with payroll processing and financial software is helpful

Requirements:

• BS Degree with 1-2 years of related experience
• Valid NYS Driver License that will meet The Salvation Army's driving program

Equal Opportunity Employer: The Salvation Army is an Equal Opportunity Employer and committed to providing a respectful environment for all applicants and employees that is free from unlawful discrimination or harassment based on age, race, color, religion, sex, national origin, marital status, disability, citizenship, sexual orientation, gender identity, gender expression, or any other characteristic protected by law.