Human Resources Assistant

The Salvation Army USA Eastern Territory; Philadelphia (Philadelphia County); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

PTO & holidays

Pension plan

Health insurance

Disability & life insurance

Flexible Spending Accounts

Public Service Loan Forgiveness

Job summary

The Salvation Army USA Eastern Territory is seeking a Human Resources Assistant in Philadelphia to provide frontline HR and administrative support for the Developmental Disabilities Program. This on-site role handles background checks, onboarding, payroll documentation, accounts payable, and benefits paperwork in a fast-paced environment.

Reporting to the HR Manager, the ideal candidate will have a high school diploma, at least two years in HR or clerical work, strong data entry, and proficiency

Qualifications

• High school diploma required, plus a minimum of two years in HR and accounts payable or secretarial experience.
• Associate’s or Bachelor’s degree in a related field is a plus.
• Demonstrated ability to work autonomously and manage multiple tasks.
• Experience with HR and financial databases and MS Office applications.

Responsibilities

• Maintain, audit, and organize personnel files to ensure compliance with qualifications.
• Coordinate recruitment and onboarding activities, including reference checks and new hire packets.
• Process benefit documentation and track compliance metrics.
• Perform data entry and HR reports; support accounts payable and general office duties.

Skills

Attention to detail

Organizational skills

Numerical ability

Communication skills

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Dayforce

UKG

Vairkko

Excel

Job description

Overview

Title: Human Resources Assistant

Location: Developmental Disabilities Program Department, 701 N Broad Street, Philadelphia

Reports To: HR Manager

Availability: Immediate

Schedule: 8:30am – 4:00pm; Mon-Fri (35 hours/week)

Salary and Grade:$24.50 p/hour; 77 Non-Exempt

The Salvation Army is hiring and offers truly excellent benefit package to eligible employees including:

• A generous paid time off every year that includes holidays, personal days, vacation time and sick time.


• Employer funded Pension Plan (company contributions begin after 1 year of employment)


• Comprehensive health care coverage with low-cost employee premiums, co-pays and deductibles


• Eligibility for supplemental insurance plans including Short Term Disability, AFLAC and Voluntary Term Life


• Flexible Spending Accounts


• Eligibility for the Federal Government’s Public Student Loan Forgiveness Program


• Most importantly – a job with a good purpose!

Position Overview:

The Human Resources Assistant serves as the frontline support for employee inquiries, providing essential administrative, HR, and financial assistance to the Developmental Disabilities Program (DDP). Providing support proactively, this position handles day-to-day HR workflows—including background checks, employee clearances, pre-hire certifications, recruitment coordination, onboarding, and benefits documentation—alongside Accounts Payable functions (such as petty cash and invoice processing).

This role requires exceptional attention to detail, numerical and organizational accuracy, and the ability to anticipate departmental needs, resolve routine inquiries autonomously, and communicate effectively across all levels of the department.

Responsibilities

Description of Position:

Human Resources Support & Administration

• Personnel Record Management: Independently maintain, audit, and organize personnel files to ensure compliance with Provider Qualifications and Licensing requirements. Proactively identify and correct missing documentation for new hires, status changes, and terminations.


• Recruitment & Onboarding Lifecycle:
  
  
  
  • Proactively review applications and contact potential candidates for interviews.
  
  
  • Compile new hire packets, conduct reference checks, and autonomously track onboarding documentation to completion.
  
  
  • Prepare comprehensive materials for employee orientation, training sessions, and job fairs.
  
  
  • Manage candidate communications, including sending rejection notification and updating databases/trackers in a timely manner.
  
  
  
  


• Benefits & Compliance Tracking: Coordinate and process benefit documentation, including Workers' Compensation and Disability claims. Proactively track staff physical and compliance metrics using the Vairkko database, alerting management to upcoming expirations well in advance.

Analysis & Reporting

• Data Entry & Analytics: Perform general data entry and generate routine HR reports and metric analyses.


• Proactive Tracking & Logging: Independently manage, update, and submit tracking logs, Employee Referrals, and PTO reports to the HR Manager and Executive Program Director on schedule.

Accounts Payable & General Office Support

• Financial Processing: Support DDP Accounts Payable, including processing petty cash requests and reviewing invoices for accuracy to ensure prompt vendor payments by the AP Specialist.


• General Office Back-Up: Provide reliable back-up support to the Office Manager (e.g., answering phones, managing mail distribution, and checking office voicemails).


• Special Projects: Execute special projects and generate ad-hoc reports independently as assigned by the HR Manager and Executive Program Director.

The above list of job duties is not exclusive or exhaustive, and the candidate will be required to undertake such tasks as may reasonably be expected within the scope of the post.

Qualifications

Requirements:

• Education & Experience: High school diploma required, plus a minimum of two years of Human Resources and accounts payable or secretarial experience. An Associate’s or Bachelor’s degree in a related field is a plus.


• Independent Working & Proactive Mindset: Demonstrated ability to work autonomously, prioritize competing tasks, anticipate administrative bottlenecks, and propose effective solutions.


• Detail Orientation & Accuracy: Rigorous commitment to accuracy, particularly regarding data entry, personnel files, tracking logs, and financial calculations/numbers.


• Technical Proficiency: Experience utilizing HR and financial databases (e.g., Dayforce, UKG, Vairkko) and strong proficiency in Microsoft Office applications (Excel, Word, Teams, Outlook).


• Communication & Interpersonal Skills: Excellent written and verbal communication skills, and acting as a welcoming, professional frontline resource for staff questions and general inquiries.


• Organizational Agility: Exceptional tracking and multi-project management skills, and filing skills, with a proven ability to meet strict deadlines in a fast-paced environment.


• As a Mandated Reporter, must provide proof of having completed training on recognizing and reporting child abuse meeting the training standards of PA Act 153 of 2014 with recurrent training required every five years thereafter.


• Meets the Child Protection Clearances required by PA Act 153 to include PA Child Abuse History Clearance, PA State Police Criminal Record Check and FBI Criminal Record Check.


• Must have an understanding of and support for the Mission of The Salvation Army.

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.

Released by the Divisional Human Resources Department on October 6, 2026_____________________________________________________________

The Salvation Army’s Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church.

Its message is based on the Bible. Its ministry is motivated by the love of God.

Its mission is to preach the gospel of Jesus Christ

and to meet human needs in His name without discrimination.

Requisition No. 2688