Office Coordinator

The Salvation Army; City of Syracuse (NY); On-site; USD 27,000 - 38,000; Full time

Benefits offered by this job

13 Paid Holidays

Vacation Time & 3 Personal Days

Sick Time accrual with Attendance/BON

Tuition assistance with Syracuse Univ.

Medical, Dental, Vision Insurance

Pension Plan / tax-deferred annuity

Free parking

On-site Day Care

Job summary

The Salvation Army, Syracuse Area Services is seeking an Office Coordinator to join our team. This full-time position directly assists individuals and families by assessing housing, food, and basic needs, providing supplies, and connecting clients with resources and referrals.

You will supervise clerical and pantry volunteers, maintain records, and collaborate with community partners to meet program goals. Benefits include paid holidays, tuition assistance, and comprehensive insurance.

Qualifications

• High School Diploma/GED with 1-2 years related experience.
• Strong organizational skills, ability to multi-task.
• Knowledge of community resources.
• Basic word and data entry skills.
• Valid drivers license that meets The Salvation Armys insurance requirements.
• Access to a vehicle.
• Flexibility in schedule is required to meet the needs of the program.

Responsibilities

• Provide direct assistance with food, formula, diapers etc. Responsible for ensuring that all guidelines are followed with the storage and distribution of all items.
• Maintain the cleanliness of the Food Pantry and the EPAS waiting area. Ensure walkway remains salted during winter months.
• Ensure that client service information and financial paperwork is accurately completed and recorded in a timely manner. Maintain all paperwork in an organized manner.
• Assist EPAS programs by screening and making referrals, setting up appointments or referring to community resources that can meet their needs.
• Provide reception services for all EPAS programs.
• Train, schedule and supervise clerical and food pantry volunteers to ensure proper conduct and that work assignments are appropriately completed. Submit bi-weekly/monthly timesheets to SCSD, CNY Works, Jobs Plus and TSA volunteer coordinator. Conduct bi-weekly supervision with CNY Works and OJT staff.
• Demonstrate cultural competence, as well as integrate understanding into daily responsibilities and participate in meeting the objectives of The Salvation Army, Syracuse Area Services Strategic Plan.

Skills

Organizational skills

Knowledge of community resources

Data entry

Word processing

Valid drivers license

Ability to multi-task

Education

High School Diploma / GED

Job description

Overview

Office Coordinator

Full-Time, $23.50/hour, 35 Hours per week, Benefits Included!

Emergency & Practical Assistance Services Program (E/PAS)

The Salvation Army, Syracuse Area Services

Position Summary:

The Salvation Army, Syracuse Area Services is now seeking an Office Coordinator to join our team! This is a front-line position where you will directly assist individuals and families in our community by assessing their needs for housing, food, and other basic necessities. You will provide essential supplies, connect clients with community resources, and offer referrals and advocacy to help them access the support they need.

Job Highlights:

• Build meaningful connections with clients and community partners
• Gain hands-on experience in client services and program coordination
• Make a positive impact by helping individuals and families access essential resources

As a full-time Office Coordinator, you will receive full access to the following benefits:

• 13 Paid Holiday's, 14 if it is an election year, Vacation Time & 3 Personal Days
• Sick Time=1 sick day per month accrual and Attendance Bonus
• Remitted Tuition Program with Syracuse University.
• Medical, Dental (includes orthodontia ryder), Vision Insurances, and Flexible Spending Account. Insurance cost is less than a 10% contribution of payment by our employees.
• Pension Plan and Tax deferred annuity savings account.
• Forgiveness loan=The Salvation Army is considered a qualified organization for this Federal program.
• Long-Term, Short-Term Disability Programs and Life/Supplemental Insurances
• On-site Day Care and Pre-K program with employee discount
• "Free" Parking at our covered parking lot.

Responsibilities

• Provide direct assistance with food, formula, diapers etc. Responsible for ensuring that all guidelines are followed with the storage and distribution of all items. Ensure shelves and refrigerator/freezer are stocked at the end of each day. Pick up food and baked goods as needed.
• Maintain the cleanliness of the Food Pantry and the EPAS waiting area. Ensure walkway remains salted during winter months.
• Ensure that client service information and financial paperwork is accurately completed and recorded in a timely manner. Maintain all paperwork in an organized manner.
• Assist EPAS programs by screening and making referrals, setting up appointments or referring to community resources that can meet their needs.
• Provide reception services for all EPAS programs.
• Train, schedule and supervise clerical and food pantry volunteers to ensure proper conduct and that work assignments are appropriately completed. Submit bi-weekly/monthly timesheets to SCSD, CNY Works, Jobs Plus and TSA volunteer coordinator. Conduct bi-weekly supervision with CNY Works and OJT staff.
• Demonstrate cultural competence, as well as integrate understanding into daily responsibilities and participate in meeting the objectives of The Salvation Army, Syracuse Area Services Strategic Plan.

Qualifications

Please note: For confidential consideration of your application, please feel free to contact this Hiring Manager directly at 315.479.3627

• High School Diploma/GED with one to two years related experience
• Strong organizational skills, ability to multi-task
• Knowledge of community resources
• Basic word and data entry skills
• Valid driver’s license that meets The Salvation Army’s insurance requirements
• Access to a vehicle
• Flexibility in schedule is required to meet the needs of the program

Equal Opportunity Employer:The Salvation Army is an Equal Opportunity Employer and committed to providing a respectful environment for all applicants and employees that is free from unlawful discrimination or harassment

based on age, race, color, religion, sex, national origin, marital status, disability, citizenship, sexual orientation, gender identity, gender expression, or any other characteristic protected by law